Bookkeeping

· Responsible for keeping accounting software (QuickBooks Online) updated for all company files.

· Daily tasks include downloading and classifying transactional activity from accounts (bank accounts, holding accounts, and credit cards) and summarizing on a weekly basis for management review. Classification will be facilitated by the review of internal company email correspondence for proper categorization.

Invoicing & Accounts Receivable

· Process sales transactions on a weekly basis using QuickBooks Online.

· Send contracts and invoices to customers within 48 hours of contract execution.

· Review primary bank accounts on a weekly basis to account for payments received in connection with open customer accounts.

· Record payments in both QuickBooks Online and on internal worksheets used by management for reporting and analysis.

· Ensure that record of payment is saved both within QuickBooks and on internal computer systems.

· Periodically manage client billing portals and collections related correspondence.

· Proven competency with organizing large data sets using Excel and being able to work in a highly detail oriented manner.

· Time management; manage deadlines and prioritize workflows independently.

· Highly organized and effective communicator (written and oral).

· Familiar with QuickBooks Online.

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