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  • 1401 South Brentwood Boulevard
    Brentwood, MO 63144

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Administrative Specialist

Pace Properties, Inc. • Brentwood, MO

Posted 25 days ago

Job Snapshot

Travel - None
Experience - At least 3 year(s)
Real Estate - Property Mgt
Admin - Clerical, Real Estate

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Job Description


The Administrative Specialist supports team members in achieving their goals by providing a wide variety of both administrative and marketing services. The tasks required of this position will require flexibility, excellent organization and attention to detail.

Essential duties and responsibilities

Administrative Duties

●  Format letters, spreadsheets and/or proposals as requested

●  Process documentation for transactions, prepare invoices and track accounts receivable

●  Assist in preparation of annual departmental revenue budget, monthly reconciliation, and reforecasting based on input from producers

●  General administrative support for business leaders and producers including formatting letters, coordinating proposal preparation, travel and audio/visual equipment

●  Organize traditional and electronic files including coordinating Lease Administration for portfolio clients.

Marketing Duties

●  Prepare client presentation packages and tour books

●  Assist with market surveys and quarterly market report

●  Interface with outside brokers on listing information requests

●  Coordinate and organize marketing events (i.e. roundtables, broker lunches, etc.)

●  Compile marketing materials such as presentations, response to RFPs, direct and electronic mailings

●  Performs project/firm internet research on an as requested basis

●  Research area market information for use in company marketing collateral

●  Assist with Company event planning including corporate meetings and social events

●  Interface with Cresa marketing team to understand the national marketing plan and initiatives implemented by other offices


●  Maintains open communication with business unit leaders and producers

●  Has a “can do” productive self-motivated attitude, demonstrates initiative and suggests improved processes

●  Master and manage internal databases and various software platforms (i.e. Salesforce, Apto and CoStar)



Job Requirements


To perform this job successfully, an individual must be willing to obtain a Missouri Real Estate Salesperson License and be able to perform each essential duty. Candidates must possess a minimum of 3 years of experience in a marketing support or administrative role, preferably in commercial real estate or a related professional services industry. Must possess advanced skills in Microsoft Office, Adobe InDesign and Acrobat Pro. Must be self-motivated, extremely organized, independent thinker and possess the ability to efficiently manage time, multiple tasks and priorities effectively. Excellent communication skills both written and verbal are required.

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