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Administration Assistant

Express Employment Professionals Danville Full-Time
$12.00 - $13.00 / hour
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ADMINISTRATIVE ASSISTANT

Full-time position Reports to: Director of Finance & Administration

Office hours 8 am – 5 pm

Key attributes

·         Flexible individual to work in fast-paced office environment

·         Ability to multi-task and adjust to changing priorities as needed or directed

·         Ability to function independently and without direct supervision, but also as part of a team throughout the customer order/fulfillment process

Essential skills

·         Knowledge of basic office machines

o   Telephone

o   Computer

o   Copier, fax, printer, scanner

o   Calculator

·         Computer experience

o   Keyboard navigation and data entry

o   Proficient in Microsoft Word, Excel, Outlook, and Explorer (Publisher a plus)

o   Basic knowledge of accounting software a plus

o   Ability to learn new software as needed

·         Knowledge of basic office procedures and processes

o   Filing (hard copy and electronic)

o   Sorting and alphabetizing

o   Reception duties

·         Basic bookkeeping knowledge

o   Accounts receivable billing and payment processing

o   Accounts payable processing, including purchase order and receiving procedures and documentation

o   Job cost accounting experience a plus

·         Excellent communication and organizational skills

Primary responsibilities

·         Customer order processing

o   Customer quote entry

o   Customer order entry

o   Work ticket processing

o   Create shipping documents and customer invoices for completed orders

o   Organize and file documents as needed or requested

·         Bookkeeping

o   Prepare customer billing (invoice weekly by mail and e-mail)

o   Post customer payments to accounts

o   Enter receipt of purchase order items and file documents as needed

·         Administrative/executive assistance

o   Greet visitors and answer phone, and direct as needed

o   Type correspondence as needed

o   Fax, copy, and scan documents as needed

o   Create and/or modify Excel spreadsheets as needed

o   Assist team leader as requested

Experience and Educational Requirements

·         Minimum three years of general office experience preferred

·         Relevant experience with computer and software applications, or equivalent education

·         Associate degree in relevant subjects preferred, or equivalent experience

Recommended skills

Bookkeeping
Accounts Payable
Billing
Filing
Receptions
Data Entry

Location

Salary Details

This salary was provided in the Job Posting.
$12-$13
Hourly Salary

Career Path

See the next step in your career
Administration Assistant
$12.00 - $13.00 / hour
Estimated Salary: $70K
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