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Staff Accountant Nonprofit at PrideStaff Financial

Staff Accountant Nonprofit

PrideStaff Financial Oakland, CA Full-Time
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Established and well known nonprofit Oakland based company seeking a Staff Accountant to join their accounting team!

Essential Duties and Responsibilities


  • Prepares all contract billings monthly by program
  • Prepares non-financial material for annual company audit as directed by Controller, ED and Accounting  Lead                            
  • Collates back-up documentation for monthly invoices ( monthly contract billings)
  • Processes and pays employee expense reports
  • Processes charges and pays company credit cards
  • Processes mileage reimbursements
  • Responsible for accounts receivable
  • Responsible for employee benefit plans, including calculations
  • Helps in the preparation for annual audit                                                             
  • Assists in addressing any accounting issues raised by auditors
  • Meets with auditor(s), as needed
  • Reviews invoices for major contracts/grants and tracks individual/contract collections (accounts receivables)
  • Complies with State and Federal Government requirements as it relates to grants and payroll services
  • Liaise with vendors, such as utility providers, and follow-up on late accounts
  • Ensures that receivables are collected promptly
  • Conducts periodic reconciliation of general ledger accounts to ensure accuracy
  • Maintains petty cash fund
  • Processes payroll in a timely manner and follow-up to resolve errors/discrepancies
  • Monitors fixed assets
  • Assists in calculating and issuing financial analysis of the financial statement
  • Performs month end close
  • Codes invoices and receipts to appropriate classes, accounts, and programs
  • Prepares various account summaries and reports.
  • Compiles, maintains, and produces statistics and reports of such records as vacation time, sick leave, and banked holidays
  • Assists with tax related issues such as 1099, W-2, wage garnishments, etc…
  • Maintains accounting filing systems (e.g. for employee benefits, insurance, contracts, vendor requisitions, payroll etc.) 
  • Performs other related duties as required


Education and Experience

  • Bachelors Degree
  • Minimum 3 years experience in nonprofit accounting
  • Ability to work independently 
  • Ability to organize work load
  • Ability to prioritize and multitask
  • Ability to learn new tasks quickly

Computer Skills

Proficiency in Microsoft Word, Excel, and computer calendar programs (Microsoft Outlook). Successful candidate must be knowledgeable of and familiar with QuickBooks accounting software.

Recommended skills

Accounts Receivable
General Ledger
Fixed Asset
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