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Accounting in Tampa,Florida
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Accounts Payable Specialist

Florida Medical Clinic, LLC Land O' Lakes Full-Time
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Our Accounting Department in Land O' Lakes is seeking an experienced Accounts Payable Specialist to work Full Time, Monday- Friday. This position manages and processes all aspects of Accounts Payable and Purchasing invoices, receives and processes all incoming mail and answers incoming phone calls.

         

Job Summary: Manages and processes all aspects of Accounts Payable

and Purchasing invoices. Receives and processes all incoming mail and answers incoming phone calls.

Essential Functions of the Position:

 Process incoming mail and distribute to appropriate areas

  • Open and date stamp all interoffice and outside mail
  • Print emailed and online invoices for payment
  • Separate accounts payable from purchasing mail and match backup
  • Assist in preparing invoices for payment
  • Match accounts payable invoices with backup paperwork and obtain approvals if not pre-approved.
  • Code with vendor ID, general ledger and department codes.
  • Review for sales taxes, past due amounts, applicable discounts for early payment
  • Verify correct submission address and due date
  • Problem solve errors on invoices for clean payment
  • Receive credit card statements, match with backup and obtain backup not received
  • Process approved AP and Purchasing invoices for payment according to established protocol and schedules
  • Batch invoices by due date for data entry and put into alpha order
  • Review coding on invoices
  • Identify credits received and follow up for proper coding
  • Manual entry of A/P and Purchasing bank auto debits
  • Data entry of all invoices, including tagging and scanning for electronic storage
  • Review and edit AP and Purchasing batches before final processing
  • After proper protocol for approval of check runs, print and distribute accounts payable checks, maintaining check logs       
  • Responsible for resolving problems with invoices and researching issues with vendors.
  • Responsible for resolving purchasing received/not invoiced report
  • Process Sun Trust ESP Card Pay
  • Pulls all invoices from vendors under the card pay program
  • Properly code, tag, scan and key invoices into accounting system
  • Review and edit Card Pay and Card Purch payables transactions edit list before final processing of batches
  • After proper protocol for approval for the printing and posting of the Card Pay/Card Purch batches, checks printed and posted
  • Provides checks and reports pertaining to the runs to the Accounting Supervisor for upload to the Sun Trust platform.
  • Maintains hourly, daily, weekly and monthly assigned duties
  • Assist in maintenance of spreadsheets and update as necessary for copiers, annual taxes, utilities deposits etc.
  • Monitor office supplies on hand and write up necessary in-house or purchasing requisitions and submit to Supervisor for approval and submission to Admin
  • Respond to Directors requests for copies of expense documentation.
  • Perform any other accounting duties requested by Manager, Supervisor.

 Requirements of Position:

  • Minimum of 3 years experience 
  • High school degree or GED equivalent
  • Experience in Accounting

 Skills:

  • PC proficient to include Microsoft Word, Excel, Outlook
  • Thorough knowledge of modern office practices, procedures and use of office equipment and programs
  • Detail oriented
  • Effective oral and written communication skills
  • Flexible enough to multitask

Requirements of Position:

  • Minimum of 3 years experience 
  • High school degree or GED equivalent
  • Experience in Accounting

Skills required

Financial Statements
Enter Invoice
Manage Team
Supervise Team
Prepare Payable Check
Lead Dedicated Team

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Accounts Payable Specialist
Estimated Salary: $78K
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At Florida Medical Clinic, your life is our specialty. Our team of compassionate, experienced physicians offers a comprehensive range of healthcare services. By specializing in everything from family practice and internal medicine services to cardiology, gastroenterology, sports medicine, plastic surgery, and beyond, all within a single, clinically integrated network, our team streamlines every aspect of your health care. There’s only one name you’ll need to remember for all of your medical needs: Florida Medical Clinic.

Our team of physicians treats patients of all ages, from infants to seniors. In addition to emphasizing preventive care to help our patients stay healthy, our primary care services include physical exams, urgent care appointments for non-life-threatening injuries and illnesses, cancer screenings, minor surgical procedures, routine gynecology and dermatology services, and ongoing management of chronic conditions such as diabetes and osteoporosis.

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