Our Accounting Department in Land O' Lakes is seeking an experienced Accounts Payable Specialist to work Full Time, Monday- Friday. This position manages and processes all aspects of Accounts Payable and Purchasing invoices, receives and processes all incoming mail and answers incoming phone calls.
Job Summary: Manages and processes all aspects of Accounts Payable
and Purchasing invoices. Receives and processes all incoming mail and answers incoming phone calls.
Essential Functions of the Position:
Process incoming mail and distribute to appropriate areas
Open and date stamp all interoffice and outside mail
Print emailed and online invoices for payment
Separate accounts payable from purchasing mail and match backup
Assist in preparing invoices for payment
Match accounts payable invoices with backup paperwork and obtain approvals if not pre-approved.
Code with vendor ID, general ledger and department codes.
Review for sales taxes, past due amounts, applicable discounts for early payment
Verify correct submission address and due date
Problem solve errors on invoices for clean payment
Receive credit card statements, match with backup and obtain backup not received
Process approved AP and Purchasing invoices for payment according to established protocol and schedules
Batch invoices by due date for data entry and put into alpha order
Review coding on invoices
Identify credits received and follow up for proper coding
Manual entry of A/P and Purchasing bank auto debits
Data entry of all invoices, including tagging and scanning for electronic storage
Review and edit AP and Purchasing batches before final processing
After proper protocol for approval of check runs, print and distribute accounts payable checks, maintaining check logs
Responsible for resolving problems with invoices and researching issues with vendors.
Responsible for resolving purchasing received/not invoiced report
Process Sun Trust ESP Card Pay
Pulls all invoices from vendors under the card pay program
Properly code, tag, scan and key invoices into accounting system
Review and edit Card Pay and Card Purch payables transactions edit list before final processing of batches
After proper protocol for approval for the printing and posting of the Card Pay/Card Purch batches, checks printed and posted
Provides checks and reports pertaining to the runs to the Accounting Supervisor for upload to the Sun Trust platform.
Maintains hourly, daily, weekly and monthly assigned duties
Assist in maintenance of spreadsheets and update as necessary for copiers, annual taxes, utilities deposits etc.
Monitor office supplies on hand and write up necessary in-house or purchasing requisitions and submit to Supervisor for approval and submission to Admin
Respond to Directors requests for copies of expense documentation.
Perform any other accounting duties requested by Manager, Supervisor.
Requirements of Position:
Minimum of 3 years experience
High school degree or GED equivalent
Experience in Accounting
PC proficient to include Microsoft Word, Excel, Outlook
Thorough knowledge of modern office practices, procedures and use of office equipment and programs
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