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Director, Fleet Operations at Groundworks Companies

Director, Fleet Operations

Groundworks Companies Virginia Beach, VA, VA Full-Time
$110,000.00 - $135,000.00 / year
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Job Purpose

The Director of Fleet Operations manages operations and maintenance of Groundworks’ motor vehicle and equipment fleet. Manages DOT compliance and reporting as it relates to the fleet. Develops and implements vehicle and vehicle related equipment preventive maintenance programs. Drives budgetary savings throughout the program through effective procurement, preventative maintenance, and operational efficiencies.

Duties and Responsibilities

Responsible for implementing / managing preventative maintenance programs

Maintain and update Master Fleet Database, report out as needed to management

Ensure accuracy of fleet folders to include title, registration, insurance, CAPEX, lease agreement, and all other necessary documentation

Acquire appropriate insurance and documentation as needed to support the corporate fleet

Maintain Enterprise Fleet users, information, and system

Maintain GPS monitoring database(s) by updating users, roles, drivers, geofences, and alert parameters. Report out as needed to management.

Maintenance of Medical Examiner cards and certifications to support DOT requirements

WEX Fuel program management, liaison for branches and distribution of fuel cards

Work closely with DMV(s) to ensure all non-leased vehicle and equipment titles are in Groundworks’ possession and applicable registrations are properly maintained

Manage EZ PASS and other toll programs for proper utilization, minimizing expense and toll violations

Report all moving violations and develop internal controls to manage

Responsible for M&A activity as it pertains to fleet to include pre-acquisition evaluation and vehicle purchases

Point of contact for company-wide vehicle procurement. Develop ongoing strategy with partners to ensure coverage and best price.

Coordinate with vendors, freight brokers and employees to secure delivery of new fleet equipment and intercompany transfers

Conduct fleet evaluations to ensure maintenance standards are met.

Ensure the cleanliness and maintenance of fleet vehicles and equipment by working with location managers and that regular inspections and preventive maintenance programs are adhered to.

Monitor and analyze all opportunities to reduce costs and improve efficiencies.

Management of a team (2+ direct reports)

Other duties as assigned

Qualifications

Prior corporate fleet management experience (1,000+ vehicles)

Experience in both fleet procurement and fleet maintenance management

Data driven manager

Prior people management experience

The ability to interact effectively with Corporate Executives, Managers, Team Leaders and Team Members.

An alytical, quantitative, and problem-solving skills

Possesses demonstrated knowledge of DOT rules and regulations

Demonstrated knowledge of DOT rules and regulations

Bachelor’s Degree or equivalent work experience

Working Conditions

Travel will be required to implement and establish processes as related to company fleet vehicles and assets.

Duties and Responsibilities

 Responsible for implementing / managing preventative maintenance programs

 Maintain and update Master Fleet Database, report out as needed to management

 Ensure accuracy of fleet folders to include title, registration, insurance, CAPEX, lease agreement, and all other necessary documentation

 Acquire appropriate insurance and documentation as needed to support the corporate fleet

 Maintain Enterprise Fleet users, information, and system

 Maintain GPS monitoring database(s) by updating users, roles, drivers, geofences, and alert parameters. Report out as needed to management.

 Maintenance of Medical Examiner cards and certifications to support DOT requirements

 WEX Fuel program management, liaison for branches and distribution of fuel cards

 Work closely with DMV(s) to ensure all non-leased vehicle and equipment titles are in Groundworks’ possession and applicable registrations are properly maintained

 Manage EZ PASS and other toll programs for proper utilization, minimizing expense and toll violations

 Report all moving violations and develop internal controls to manage

 Responsible for M&A activity as it pertains to fleet to include pre-acquisition evaluation and vehicle purchases

 Point of contact for company-wide vehicle procurement. Develop ongoing strategy with partners to ensure coverage and best price.

 Coordinate with vendors, freight brokers and employees to secure delivery of new fleet equipment and intercompany transfers

 Conduct fleet evaluations to ensure maintenance standards are met.

 Ensure the cleanliness and maintenance of fleet vehicles and equipment by working with location managers and that regular inspections and preventive maintenance programs are adhered to.

 Monitor and analyze all opportunities to reduce costs and improve efficiencies.

 Management of a team (2+ direct reports)

 Other duties as assigned

Recommended skills

Budgeting
Ensure Compliance
Leadership
Manage Financial Resource
Manage Venue Operation
Strategic Planning
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