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RIM Records Clerk

Ascendo Resources San Diego Full-Time
$14.00/ hour
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 Oversees and coordinates daily tasks, workflow and special projects within the Records Management Department; including, but not limited to, creation, tracking, monitoring, labeling, delivery, closure and storage of active and/or inactive client or firm files. Interfaces with supervisors, co-workers, and other staff members for the purpose of exchanging information. Most contact is internal to the organization.


- Perform basic records center operations in accordance with established RIM procedures.

- Respond to specific requests by searching, locating, retrieving, and delivering records or information through established procedures and delivery systems in a timely manner.

- Receive files for entry into Records Management System (RMS); review for accuracy and enters data.

- Sort, classify, and code material for filing and shelving.

- Prepare new files within file classification plan.

- Generate labels and bar coding as necessary to track files.

- Accurately performs filing and interfiling of loose items on timely basis.

- Perform assigned tasks that support the organization’s legal hold process.

- Perform database queries and reports of activities as needed.

- Retrieve and arrange file delivery as requested.

- Access, compile, gather, and issue requested records and information.

- Receive and process records transferred to inactive storage in accordance with established schedules.

- Perform assigned tasks supporting the implementation of the organization’s approved retention schedule.

- Scan records as directed, saving images in accordance with ESI policies and procedures.

- Communications with offsite storage vendors.

- Monitor Records Management email and voicemail boxes and responds appropriately to requests and inquiries.

- Provide exemplary customer service.

- Handle special projects such as destruction implementation as directed.

- Provide input to management based on current and projected workload.

QUALIFICATIONS (Education, Experience, and Certifications):

- Minimum high school diploma or equivalent.


- Experience in operating office equipment such as reprographics equipment, and printers preferred.

- Strong customer service and communication skills.

- Good typing skills and basic computer skills with diligent attention to detail.

- Familiar with file room operations.

- Attention to detail very important.

- Ability to handle special projects assigned by records specialists/managers and supervisor.

- Professional appearance, adherence to dress code.

Recommended skills

Computer Literacy
Storage (Warehousing)


About the company

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Ascendo Resources
specializes in placing accounting, finance, banking, compliance, healthcare,
IT, HR, and administrative professionals in temporary and project
opportunities, as well as direct hire positions. Through our specialized
divisions, Ascendo has the solution to your critical staffing needs. We
leverage our experience, market knowledge, professional network and extensive
candidate database to get our clients the best available resources. Many
recruiters look to fill positions too quickly or do not put enough effort into
finding the best candidates. However, at Ascendo Resources, we diligently
screen our candidates, check references, and probe clients on their
requirements. We dig deeper than most by conducting a thorough assessment of
our client needs, work environment, organizational structure and strategy, and
necessary skills required for the position. We also get to know our candidates
by understanding their career goals and objectives and other intangibles.
Through our in-depth process, we provide specialized guidance in order to help
you find the right candidate, with the right skill-set, for the right market

The Ascendo team is
comprised of former industry professionals who began their careers holding
positions with the Big 4, as well as Fortune 500 organizations. Their
experience was further enhanced after successful management positions with high
profile international staffing firms focusing on both consulting services and
direct hire placement. After many successful years in the industry, the
partnership of Ascendo was formed to provide the best available talent while
remaining cost-effective and upholding the highest ethical standards. Through
our previous professional experience and our established network of local
professionals, Ascendo Resources can assist with all of your accounting,
finance, banking, compliance, healthcare, IT, HR, and administrative staffing

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