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Executive Assistant

Strativia Washington Full-Time
$0.00 - $62,000.00 / year
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Who we are:

Strativia delivers technical and professional services to both government (federal, state & local) and commercial organizations worldwide. Our core services include: Web & Application Development, Big Data & Analytics, Cloud & Infrastructure, Cybersecurity, Program & Administrative Management, Management Consulting, Logistics and Operations, Integrated Facilities Management, and Staff Support. We work with our clients in a spirit of collaboration and true partnership by understanding their needs and delivering real results. We have seen tremendous growth in the past few years and expect that to continue for many years to come.



Job Purpose:

This position will assist the Commissioners of the Commodities Future Trading Commission (CFTC) in Washington, D.C, as administrative support for the business management functions. The specific work performed shall support a wide array of disciplines and complexities. 



Responsibilities

 Type correspondence

 Create and maintain files and file systems

 Coordinate schedules, appointments, and reserve conference rooms

 Monitor and maintain office supply levels

 Assist in development and quality control of work products (e.g., PowerPoint presentations)

 Enter data in, and generate reports from, commercial-off-the-shelf applications (e.g., Excel, Access, Word, PowerPoint, Project, Delphi, webTA, and E2) and custom-developed systems

 Manage biweekly time and attendance records of client employees in client’s time and attendance system (webTA)

 Coordinate and process travel requests and authorizations, including payment tracking

 Prepare daily agenda and calendar for Commissioner and other assigned Agency Executives as needed

 Prepare, update, and edit budget, human resources and other miscellaneous electronic documents and data tables, and organize exhibits on a recurring basis (i.e., daily or weekly as specified)

 Organize and update physical and electronic project management files and project portfolio indexes on a weekly basis

 Prepare binders and electronic files of all relevant project and budget artifacts and research

 Review daily, weekly, monthly and quarterly budget reports, highlighting changes for management review

 Review, edit, and finalize various work papers including but not limited to weekly staff meeting agendas and minutes

 Coordinate logistics matters on an as needed basis including ensuring that required equipment is available (e.g., computers, phone)

 Update databases, as well as updating documents, information, and displays exhibits

  Track and compile status of funds reports for various offices as requested; review and follow-up on unliquidated balances reporting, generate financial management reports from the financial system of record (including, but not limited to, document status reports, purchase card reports and purchase order reports), as requested and review spend plan tracking to ensure that requisitions are received timely and that accurate commitments and obligations are input and tracked

 Process and transmit requisitions, training requests, and other financial documents

 Process and transmit personnel actions to appropriate branches; report and follow-up on a variety of personnel-related actions, training requests, on-boarding and move requests

 Provide assistance with a variety of budget formulation tasks, including inputting data into Agency-wide applications and tracking progress of requests

 Maintain and distribute Logistics & Operations (LO) internal documents (e.g., contacts, work schedules, birthday lists)

 Assist with annual transit recertification

 Operate plotting machine to produce floor plans

 Prepare policy and procedure documents for client approval

 Assess and review office/division client net pages for content updates

Education and Experience:

  Bachelor's Degree preferred, but Associates Degree and four (4) years of work experience or two (2) years of college coursework and five (5) years of administrative experience to include at least two (2) years of support to senior level executives may be acceptable to substitute for experience.

  Experience with the full MS Office Business Suite (MS Word, Excel, PowerPoint, Outlook, and, Visio)

  Experience coordinating and schedules meetings in MS outlook

  Experience coordinating with various administrative offices within an organization

  Skill in the use of proper grammar, punctuation, spelling, business correspondence, composition, and format, including the ability to proofread thoroughly and accurately to determines and make needed corrections to produce an error-free final document.

  Ability to be detail oriented and organized.

  Ability to exercise discretion and ensure a high-level of confidentiality of sensitive documents.

Strativia understands that our staff is our number one asset. Therefore, we provide competitive salaries and health benefits along with a robust training and development plans to help ensure that our employees are happy and motivated. If you are interested in the opportunity above please contact us and join a dynamic, fun and, fast growing organization.

Strativia is an Equal Opportunity Employer and strives for diversity. Strativia in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets

Recommended skills

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$62K
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Executive Assistant
$0.00 - $62,000.00 / year
Estimated Salary: $100K
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Strativia is a leading provider of technology and professional services, including application development, information assurance, technology consulting and other professional managed services to government and commercial clients. A full listing of our services can be found below.

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