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EXECUTIVE ASSISTANT at The Specialists Group, LLC

EXECUTIVE ASSISTANT

The Specialists Group, LLC WICHITA, KS Full-Time
$50,000.00 - $60,000.00 / year
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·    A Commercial Property Management and Development company is looking for a dynamic Executive Assistant to join their team. The ideal candidate will have the following minimum experience and knowledge:

  • This position provides primary support to the CEO and Owner, and secondary support to the Commercial Real Estate Team.
  • Previous experience in an Executive Assistant role within the Real Estate industry, preferably Commercial Property Management or Brokerage.
  • Must be strong with Microsoft programs including Sharefiles, Photoshop Suite and Dialpad.
  • Experience with travel arrangements, including tourist visa (international travel) application process.
  • Outstanding verbal and written communication skills. Excellent time management and sense of urgency.

Duties to include but not limited to:

  • Provide full administrative support for the CEO and limited administrative support of the executive leadership team.
  • Anticipate needs in advance of meetings, conferences, speaking engagements, and panels.
  • Prepare presentations, proposals, letters, memorandums, reports, agendas, and forms of a complex and confidential nature.
  • Serve as a liaison between executives, internal management, employees, clients, and visitors as required; as well as review requests schedule appointments and meetings.
  • Relieves executive of routine matters and handles many questions without escalating to the executive(s).
  • Manage the CEOs e-mail and provide strategic organization; summarize and respond to e-mails as necessary.
  • Manage the executives' schedule and acts as liaison for executive team.
    Coordinating travel arrangements (both domestic and international) and create trip itineraries.
  • Responsible for file management for the executive team.
    Identify ways to create, streamline and track new processes and procedures.
  • Other duties as may be assigned by the executives.
  • Utilize technology platforms such as Microsoft Office Suite, Salesforce, Sharefile and Dialpad and be prepared to incorporate new technology as necessary.

• 3+ years as Executive Assistant.

• 3+ years working in Property Management and Development industry.

• Strong using Microsoft Office programs.


Recommended skills

Scheduling
Time Management
Communication
Coordinating
Agenda Development
Reports
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