We are seeking an Accounting Clerk who is a results-orientated individual and interested in growing our client's company.
The ideal candidate for this position is a person who can thrive in our quick-paced, supportive (without the corporate feel) office environment, which emphasizes the unlimited potential of each person.
Perform the necessary tasks to successfully assist in the administration of the overall accounting functions, accounts receivables, accounts payables, and homeowner billing collections of our clients, under the direction of the office Accounting Manager.
Provide ongoing communication correspondence related to accounts receivables, accounts payables, and billing collections.
Essential Duties and Responsibilities:
Upload bank lockbox payments into the office computer system.
Process account reversals for bank returned payments within our system and generate correspondence notifying applicable homeowners.
Review daily payment reports from 3rd party online credit card processing center to ensure they properly posted to homeowners’ accounts within our system.
Financial Statement preparation for homeowner associations including bank reconciliations, balance sheet and income statement.
Accept and process in-coming homeowner HOA payments, including through incoming mail and those made in-office.
Process in-office payment deposits as necessary via bank electronic check scanner.
Generate monthly/quarterly/annual homeowner HOA billing statements through the system.
Provide support to AP Entry Clerk by corresponding with HOA vendors for missing or incomplete billing invoices.
Correspond with vendors of new clients to get them set up within our system and notify of new billing address for invoices.
Correspond with vendors regarding annual renewal requirements, including updated proof of vendor insurance and appropriate years’ W-9 forms completed and on file.
Support the Accounting Manager by organizing electronic copies of monthly invoices into one electronic file for month-end financial reports.
Process homeowner account payoff and other necessary information to Title/Escrow companies for the sale and closing of homes.
Provide administrative support and other tasks as directed by the Accounting Manager.
Maintain positive, productive relationships with homeowners, vendors, and inter-office team members.
Composing and generating correspondence and creating/maintaining database information.
Scanning and organizing electronic files as necessary.
Minimum Qualifications, Education and Experience Requirements
High School Diploma or equivalent.
Minimum two (2) years of experience working in an Accounting Clerk or similar role.
Knowledge of modern office equipment, practices, and procedures.
Skilled in computer operations and pertinent software applications including Microsoft Office suite of products.
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