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Administrative Assistant

Express Employment Professionals Philadelphia, PA Full-Time
$45,000.00/ year
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Our client provides professional services to owners of both small and large residential & commercial properties as well as Condo Associations & HOAs in the Philadelphia area. They are looking for a Administrative Assistant/Receptionist.

Job Responsibilities:

  • Screen calls, take messages
  • Manage admin email/voicemail box/drop box receivables
  • Collect/Sort/Distribute mail daily
  • Collect/Sort/Stamp all checks for retrieve
  • Supply check and order
    • Replenish office supplies daily (printer, stamp machine, pens, forms, etc.)
  • Manage utility bill checklist monthly
  • Scan all expenses at month’s end
  • Handle all outgoing mailings
    • Owner statement send offs
  • Filing expenses, making copies, scanning, faxes daily
  • Making folders/labels daily
  • Handling new property intakes and proposal send outs
  • Knowledge of Microsoft Office (Excel, Word, Outlook) **MUST**
  • Type at least 40-50 wpm; memo writing
  • Social media knowledge; business Instagram/facebook
  • Application intake, check receipts and screening entries
  • Refreshing rental vacancy ads daily, uploading photos
  • Enter tenant charges for utility charge backs
  • Keep track of office meetings, send out reminders
  • Assisting with lease renewal process
  • Greet walk-ins and direct vendors accordingly
  • Preparing and sending out memos
  • 3 yrs experience would be helpful but not mandatory
  • HS diploma
  • Strong phone skills and presence
  • Comfortable multi-tasking; prioritizing without guidance where applicable
  • Strong interpersonal skills

Recommended skills

Telephone Skills
Social Media


Salary Details

This salary was provided in the Job Posting.
Yearly Salary
This salary is within the average salary range of $27,716-$75,000 for this role in this location

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Administrative Assistant
$45,000.00/ year
Estimated Salary: $71K
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