Advanced Systems Design is seeking a Contract Analystto support our Corporate Office in a remote / telecommute capacity. The candidate selected for this role will be required to have an established workspace that is free from noise and distraction. The at-home office space must also include a secured high-speed internet connection and phone service.
GENERAL ADMINISTRATIVE DUTIES
Business Development and Proposal Support
Attend Business Development meetings to stay abreast of upcoming business opportunities.
Support research related to identified opportunities
Assist with the identification of new opportunities. Provide proposal development support as requested.
Set up proposal style sheets and templates in coordination with Proposal Manager.
Research and write responses to RFP security requirements.
Draft proposal sections as assigned.
Review and edit proposals for grammar, spelling, consistency (“one voice”) and compliance to solicitation requirements.
Complete Proposal Compliance Matrices as assigned.
Handle confidential and non-routine information, with discretion, as directed by Executive Management.
Conduct employee surveys and generate reports from the results of the surveys.
Assist with the writing, editing, formatting, and publishing of corporate documents.
Provide general administrative support to Federal contract personnel as assigned
Support Executive Management (President, Senior Vice President, CFO and Vice President) as assigned.
Create and maintain Federal Project Books to forecast, track and monitor funding, burndown, and deliverables.
Enter hours per timecard period within each Federal Project Book and reconcile monthly with Accounting to ensure accuracy of funding and burndown.
Update burndown for each position on a bi-monthly basis.
Quality check invoices generated by Accounting prior to submission to customer.
Review/audit Federal Project Deliverables Matrices in accordance with contract deliverables.
Edit and contribute input to customer deliverables as assigned
Support the maintenance of Project artifacts and documents in the appropriate corporate repositories.
Alert management when a Project is not on schedule and/or within budget.
Serve as Federal Operations Administrator assisting the Federal staff as needed.
FACILITY SECURITY OFFICER (FSO)
Ensure that ASD maintains and complies with government requirements for the proper safeguarding of Controlled Unclassified Information (CUI), Sensitive Unclassified Information (SUI) and Personally Identifiable Information (PII).
Assist Prime Contractors and Government Agencies (such as Perspecta, BAH, Liberty IT and CDC) in obtaining and processing security paperwork and other documentation necessary for system access.
Maintain a Top Secret Facility Security Clearance for ASD.
Maintain familiarity, understanding and compliance to the National Industrial Security Program Operating Manual (NISPOM) which governs contractors working with Department of Defense classified contracts.
Obtain and engage the full support of key management personnel in performing FSO duties.
Create, coordinate and manage facility security plans.
Verify, initiate and maintain personnel security clearances.
Provide comprehensive security education, training, threat awareness and counterintelligence training including, but not limited to the Initial Security Briefing, Annual Refresher Training, Job Related Training and Supplemental Training.
Publish monthly security newsletters to keep ASD personnel alert to new trends by the “bad guys”.
Ensure ASD personnel are aware of potential threats to security and understand special requirements for handling certain types of classified and/or sensitive unclassified information.
Write security policies/procedures and prepare written reports of surveys and inspections.
Maintain all security documentation and files in accordance with customer agency requirements.
Perform Self-Inspections once per year to identify areas where the ASD security program can be improved.
Report to the government specific types of actions, situations, or status changes relating to the potential compromise of classified or sensitive unclassified information.
Maintain currency on security requirements and trends through continuing education, attending meetings and webinars, participation in groups (i.e., FBI North Florida Counterintelligence Domain Working Group) and online training.
Establish and maintain an Insider Threat Program Plan
Serve as the Insider Threat Program Senior Officer (ITPSO)
Experience working with Federal Government Contracts
Experience responding to Federal Government Requests for Information, Requests for Proposals
Mid-to-expert level MS Word capabilities
Mid-to-expert level MS Excel capabilities
Ability to quickly grasp application software products; i.e., SharePoint, Salesforce
Strong written and oral communication skills
Effective organizational skills; attention to detail and quality
Strong analytical, conceptual, and problem-solving abilities
Ability to prioritize and execute tasks in a high-pressure environment
Excellent interpersonal skills
Ability to work in a team-oriented, collaborative environment to complete goals and drive toward solutions
Develop and submit a status report in the provided format on a monthly basis.
Perform other contracts administrator duties
Processing incoming contracts, and researching telecom contracts
Enter all appropriate contracts and monitor contracts in the respective contract databases
Load new contracts and maintain historical contract information
Negotiate customer contracts and manage others in negotiating customer contracts
Maintain contract management system and contract data
Improve the contract administration process
Oversee the contract administration process
Resolve issues with lease contracts
Assist the contracts department in the full cycle of contract administration of company's contracts and task orders
Provide contracts and general administration support for all non-client contracts and legal documentation
Administer prime contracts/sub-to-prime contracts, including preparation and negotiation of proposals, contract administration, and contract close-out
Support the contract administration system
Maintain the contracts database, contract templates, signed contracts and other legal correspondence and documentation
Reviewing contract administration and procurement processes
Ensuring all contracts are properly maintained
Provide administrative support to the contracts administration team
Review and/or negotiate contracts
Analyze contracts to ensure compliance with contract specifications, company policies and business terms
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