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Project Admin Coordinator at Albion Staffing Solutions

Project Admin Coordinator

Albion Staffing Solutions Pompano Beach, FL Full-Time
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Job Description

About Albion Staffing Solutions:
Albion has been offering Temp; Contract and Direct Hire Staffing Services for 20-years from offices located throughout South Florida.  Offering General Admin/Clerical and Light Industrial staffing services, Albion also specializes in the Logistics, Allied Healthcare and Banking industries.


About this opportunity:
Albion Staffing Solutions is looking for a Project Admin Coordinator for a company in the Pompano Beach, FL area. Our client is a solid organization operating in South Florida since the 1920’s.  They have been the premier Sales, Service, and Predictive Maintenance provider for electric motors, generators, transformers, pumps, drives, metal-clad switchgear, metal-enclosed switchgear, and all rotating apparatus. If it spins, turns, or rotates, chances are they can repair it, rewind it, or rebuild it better than anyone else. Their commitment to client satisfaction has kept them in the forefront of their industry for decades.

Job Requirements:

Support for sales team with general clerical tasks such as but not limited to:

  • Invoicing.
  • Billing.
  • Provide follow up to customers and vendors and follow through on tasks and assigned projects.
  • Answer, screen and transfer inbound phones call accordingly.
  • Provide general administrative and clerical support including data entry, mail, copy, scan, faxing.
  • Will interact with customers and send follow-up communications with documentation to include checklists, W-9, certificate of insurance, credit application, etc.
  • Order and maintain office supply inventory.
  • May assist other departments including sales, estimating, billing and invoicing as requested
  • Support and assist with sales ordering to Kohler and vendors – residential and industrial.
  • Review project workbooks for BOM.
  • Maintain Kohler reporting for bookings, submittal backlogs and production releases.
  • Create and maintain a project management calendar for deliveries, start-ups and testing – visibility to service for resource management (technicians and load banks).
  • Assist project managers with maintaining project costs to ensure accuracy in the requisition process.
  • Establish and schedule review process of large projects with sales engineers, project managers and management.
  • Negotiate vendor discounts.
  • Accurately track freight charges, develop and maintain freight matrix.
  • Liaison with service department to ensure large projects have proper resources to meet customer schedule.

Required Knowledge, skills and abilities:

  • Some college preferred plus 2+ years’ related experience as described above.
  • Proficiency in MS office Excel (must be able to: Format cells, Filter, Sort, Insert & delete rows, Use conditional formatting, Simple formulas, Use the copy & paste special functions) Word, PowerPoint and Outlook- must be able to process delayed emails, calendaring and reminders).
  • Attention to detail and problem-solving skills.
  • Excellent verbal and written communication skills.
  • Strong organizational skills with ability to multi-task.
  • Desire to expand career and willing to learn the business.

Workplace Location:
Applicants will work in the customer's facility - located in the Pompano, FL area.

Candidate Advice

  • Albion uses E-Verify to verify employment eligibility.
  • Pre-Employment and random Drug and Background testing applicable.
  • Only Local Candidates will be considered; no relocation provided.
  • Reliable Transportation to/from the workplace is necessary.

Recommended skills

Attention To Detail
Clerical Works
Verbal Communication
Written Communication
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