Capco Steel, Inc., is seeking an administrative assistant with clerical and accounting experience. The successful candidate will possess the following attributes: technologically adept with software, apps, and devices; excellent organizational skills; be very detail oriented; work well with numbers; demonstrate mathematical and analytical ability; takes initiative; is an innovator; understands and appreciates the necessity to document everything; thrive in a dynamic atmosphere; can liaise easily with all members of the project team; works well under pressure; is flexible and adaptable; command of the English language; top notch interpersonal skills, and desires to work in a friendly and extremely busy environment.
We are looking for someone to support project managers and staff members in a division of our company by multi-tasking several projects jobs at a time: receiving and procuring material orders, accounting, and tracking of deliveries.
Duties will include, but not limited to:
Subcontracts – prepare and issue subcontract per PM’s instructions
Subcontract Compliance – track Insurance and Bonds, W-9’s, change orders, etc., and ensure receipt of executed documents
Accounting – issue purchase orders, track payables and receivables to support company accounting
Communication – email or telephone subcontractors, vendors, superintendents, clients, architects, engineers, and others as needed to convey or obtain information
Source vendors and materials; book travel; answer phone; gives information to callers; run job-related errands as needed.
Education – Degree not required. We prefer experience over education.