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Secretary III

The Royster Group, Inc. • Chicago, IL

Posted 2 months ago

Job Snapshot

Full-Time
Travel - None
Experience - 3 to 4 years
Degree - High School
Securities, Government - Civil Service
Admin - Clerical

Job Description

The Royster Group, Inc. is a leader in providing executive search and professional staffing services in the private and public sectors, and healthcare industry. Royster’s goal is to help organizations fill their human capital pipeline with highly qualified leaders and healthcare providers at all levels of the organization. Our core values of Customer Service, Integrity, Teamwork, Accountability, and Respect drives all aspects of our business.

The Royster Group is seeking a full-time contract Secretary III for immediate opening for the Securities and Exchange Commission (SEC) in the Chicago, IL area.

Duties/Responsibilities include but not limited to the following:

  • Under the direction of SEC employees as to content, or using syllabuses prepared or approved by the SEC, assists with the update of office forms and procedures, but has no decision making power as to the content of these forms and procedures except when such content is subject to review and approval by SEC personnel
  • Tracks and updates office filing system(s)
  • With Project Manager supervision, types letters, reports, newsletters and other documents from information provided by SEC personnel and with SEC personnel reviewing all such work before its distribution
  • Tracks and updates office level spreadsheets with information and data provided by SEC personnel
  • Creates PowerPoint and other presentation materials with information and data provided by SEC personnel
  • Prepare meeting agendas and supporting materials with information and data provided by SEC personnel
  • Takes minutes at meetings
  • Performs routine clerical, reception, administrative and secretarial duties for the Division or Office requiring minimal tasking by SEC personnel and no exercise of discretion except as directed by SEC personnel or policies and where such duties and tasks are specifically set forth in controlling tasking documents routed through the PM.

Job Requirements

 3-4 years of administrative experience

 Experience with brokerage/securities firms preferred

 HS diploma required w/1-2 years of vocation/technical training or an Associate’s Degree preferred

 Intermediate experience with MS Office Suite software (Excel, PowerPoint, Word) and devices (e.g., Blackberry); previous telephone, scheduling, and travel management experience

 Intermediate communication (written & verbal) and interpersonal skills

 Customer service skills

 Ability to be flexible and adaptable who can thrive in a fast-paced environment

 Intermediate listening and comprehension skills

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