Prepares and maintains weekly check runs for both trade and non-trade vendors
Corresponds with trade vendors to clarify any questionable invoice items, discounts, freight, prices, or receiving signatures
Updates the checks cleared report
Emails buyers or Receiving Department for proper information, confirmation and/or data regarding invoice discrepancy
Posts all invoices with discrepancies
Maintains follow-up report current by deleting negative and positive entries on a monthly basis, creating and paying invoices to clear penny invoices on a monthly basis and ensures the follow-up report does not have material received from vendors for more than 30 days without an invoice
Keeps a log of all vendor invoices that are rejected due to quality issues.
Prepares and maintains weekly vendor History Report; uses this report to provide vendors with payment status and vendor statement reconciliation
Receives and organizes statements from vendors, checks vendor files for payment of any invoices listed outstanding and emails departments and/or vendors in regard to any past outstanding invoices for verification of unpaid, lost, or billed invoices
Processes the advance payment transactions; keeping a log of all new advances and completed advances. Updates and keeps in balance Account 160-Purchase Advances and 161 Purchases orders.
Makes copies of all documents necessary to support those balances
Makes copies of trade transactions requested by our external auditors
Other related tasks as assigned by the CFO
Must have 3+ years in Bookkeeping/Accounting Experience
Experience in Manufacturing and Inventories Accounting
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