We need two assertive individuals who will take the initiative in providing administrative support to what many consider the most talented software coding team in the country. We are only looking for dedicated, long-term candidates who aren't afraid to challenge the way things have been done in the past. Moreover, you need to set high personal standards of performance.
The admin will directly assist a team of 6 software developers on a variety of project based work in addition to:
- Providing a clean organized place to work by maintaining lobby and workstation around copy machine.
- Performing expense reconciliation, as needed communicating with numerous sources to solve disputed amounts in timely manner.
- Maintaining back-up support for receptionist and front desk agent — which will involve directing calls and responding to inquiries.
- Preparing correspondence, presentations, reports, project tracking, budget planning, database consolidation and other projects.
The receptionist will cover the phones taking accurate messages & notes in addition to:
- Welcoming on-site visitors, determining nature of business and announcing visitors to appropriate personnel or escorting them to meeting areas.
- Answering general questions about the company and providing callers with address, directions, and other information and referring other specific questions to appropriate staff.
- You will become an extension of clients by connecting them with their account manager, taking and retrieving messages for various personnel.
Working Culture: A positive spirited, inspiring, forward-thinking organization that greatly values employee autonomy and collaboration. Located at 205 Datura Street.
What we're looking for...
- Strong customer service and problem solving skills to interact with all levels – from developers to upper management and customers
- A person who gives clients personal attention can go a long way in establishing their positive experience with the company
- Those with an ability to handling delicate and sensitive internal and external situations with empathy, patience, tact, and diplomacy
- A minimum of 2 years prior reception or office administration experience in a fast paced environment
- Advanced skills in Microsoft 365, including Excel, PPT, Word Outlook, and virtual meetings and conference tools
- Someone who is able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Other Tasks May Very Well Include: Providing logistical support and set-up equipment for webinars & conference calls and video conferences. Creating and preparing business memos, letters, reports, and presentations materials. Providing clerical assistance, to include creating computer filing, copying and sorting, the pick up and distribution of mail, delivery of messages, etc. Scheduling appointments and meetings using knowledge and judgment of priorities. Ensuring customer service concerns are resolved in a timely manner. Demonstrate flexibility, patience and persistence in routinely rescheduling meetings. Scanning of all special billing contracts, pricing requests and backup documentation. Drafting, editing and proofing memos and written correspondence. Organizing and scheduling (and re-scheduling) client/internal meetings and events with an understanding of business priorities. Developing and maintaining a sound knowledge of internal network and resources.
Keywords: desk receptionist, local truck driving, truck driving, cdl, travel nurse, online from home, delivery, driving, online work from home, hvac, delivery driver, caregiver, legit work from home, housekeeping, stay at home, at home, work from home no experience, good paying, nursing, electrician, teach english online, online tutoring, cleaning, work from home, part time from home, high paying, postal, freelance writing, babysitting, nanny, best work from home, home health aide, no experience, medical transcriptionist, side, online teaching, daytime part time, remote work from home, part time work from home, online for teens, rn, registered nurse, warehouse, online part time, construction, factory, freelance, post office careers, forklift, remote, supply chain manager, software developer, cyber security, data entry from home, lpn, post office, us postal service, data analyst, part time evening, data entry work from home, remote hiring, dog walking, application for employment, summer, office worker, recruiter, truck driver, cna, remote nursing, tutoring, temp, ups hiring, human resources manager, weekend, government, software engineer, electrician apprenticeship, list of, call center, medical billing and coding, usps employment, side hustle, welding, part time remote, product manager, now hiring, usps, construction manager, computer programmer, army, restaurant, plumbing apprenticeship, personal shopper, night, remote data entry, summer for teens, proofreading, it, nurse practitioner, hospital, places hiring, security, virtual assistant, ups, customer service, remote customer service, healthcare, easy that pay well, travel, bookkeeping, sales, railroad, medical coding, security guard, restaurants hiring, employment agencies, real estate, overnight, transcription, temp services, full time, dental assistant, seasonal, hotel, personal assistant, airport, house sitting, entry level it, accounting, night shift, phlebotomist, lvn, pilot, business analyst, medical assistant, telemarketer, cashier, writing, data entry, entry level, front desk, office, pharmacy technician, staffing agencies, temp agency, receptionist, list of careers, manager, places that hire at 15, graphic design, social work, heavy equipment operator, city, executive assistant, waitress, diesel mechanic, psychology, staffing agency, security officer, interior design, stores hiring, physician assistant, career path, highest paying without a degree, photography, best paying, waiter, project manager, trade, non profit, best, fun, teaching, hr, law enforcement, dhl careers, healthcare administration, marketing, computer science, retail, management, sports management, va, electrical engineering, navy, server, mechanical engineering, engineering, maintenance, teaching assistant, bank, pharmacist, arts, southwest careers, business administration, technical writer, administrative assistant, bartending, highest paying, flight attendant, mail carriers, human resources, bank teller, sports, state, marketing manager, public health, customer service representative, emt, firefighter, program manager, financial analyst, public relations, part time, library, finance, communications, environmental science, good, museum, operations manager, account manager, system engineer, solutions architect, barback, employment solutions, construction worker, apprenticeships, journalism, sociology, gov, worksource, side hustle stack, environmental engineer, biomedical engineer, blue collar, system analyst, machinist, assistant manager, vacancies, office clerk, part time hours, tiktok careers, best paying in finance, policy development, DOT compliance, legal document review, word processing, negotiation, financial compliance, sales tax reports, microsoft visio, SAP financial accounting and controlling, sap fico, html, fleet management, profit & loss statements, P & L spreadsheets, clinical supervision, legal compliance, strategic sales, sage mas 200, public speaking, strategic project management, proposal writing, medicaid & medicare billing, purchasing, claim handling, adobe photoshop, data processing, inventory management, month-end close, project management, budgeting, database management & reporting, cost accounting, general ledger accounting, human resources information system, HRIS, ADP payroll system, consulting management, regulatory compliance, internal audit, sap enterprise resource planning, bilingual, file clerk, social media, office assistant, hr assistant, front office coordinator, office manager, bookkeeper, office administrator, sales administrator, associate, sales assistant, customer support, internship, sales manager, telemarketing, phone sales, supervisor, inside sales, promotions, campaign management, account executive, business development, marketing concepts, account coordinator, market research, strategic planning, direct marketing, promotional sales, entertainment, clients, campaigns, client relations, hospitality, restaurant entry level sales, student, clerical, entrepreneur, summer job, general, home improvement, business, advertising, outside sales, strategy-planning, part-time, summer employment, pr, full-time, pharmaceutical sales, buyer, food services, jobs, bartender, general business, intern, management trainee, hostess, sales management, entry-level, ERP, financial modeling, people management, project accounting, expense reporting, pre-construction budgeting, enterprise resource planning, chemical process engineering, sales engineering, performance management, microsoft access, sourcing, business strategy