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Billing Coordinator

Spencer Ogden Limited Houston Full-Time
$40,000.00 - $45,000.00 / year
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Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Generate, review, and send out billing produced from weekly payroll cycles

  • Coordinate with Payroll Administrators to address and resolve any pay/bill reconciliation issues

  • Perform ad-hoc billing for perm placements and rechargeable items

  • Coordinate with UK office to resolve any billing issues and credit and rebill invoices as needed

  • Implement and administer processes to accommodate client billing requirements

  • Respond to client inquiries regarding billing

  • Assist Payroll Administrators with timesheet and expense report audit and entry on heavy payroll weeks

  • Assist Manager with any special projects as needed


Job Competencies


  • Ability to work under tight deadlines

  • Analytical and problem-solving way of thinking

  • Technical proficiency

  • Adaptable and driven in a fast-paced environment

  • Strong communication skills


Supervisory Responsibility

There are no supervisory responsibilities required of this position.

Work Environment

This job is primarily based in a professional office setting. Standard office equipment such as computers, head set phones, and photocopiers/scanners/printers are frequently used.

Physical Demands

Talking and hearing are regular requirements while performing this job. The employee will be required to stand, walk, use hands, and reach with hands and arms.

Reasonable accommodations may be made if physical demands cannot be met.

Position Type/Expected Hours of Work

This is a full-time position; days and hours of work are as follows:

  • Monday through Thursday – 8:00 a.m. to 5:30 p.m.; one hour lunch break per day

  • Friday – 8:00 a.m. to 3:00 p.m.; one hour lunch break per day


No travel is expected for this position.

  • Required Education and Experience

  • Requirements:

  • 2+ years of billing experience

  • Experience in a client-facing role

  • Analytical and problem-solving skills

  • Ability to work under tight deadlines

  • Software experience in the following: Microsoft Excel (formatting, pivots); Bullhorn, Tempest, online VMS systems a plus

  • Staffing experience in pay/bill role a plus

  • Work Authorization

    Valid proof of eligibility to work in the United States required.

    AAP/EEO Statement

    Spencer Ogden is committed to providing equal employment opportunities to all employees and to fostering diversity in the workplace. Discrimination based on race, color, religion, age, gender, national origin, disability, veteran status, and genetic information is prohibited. Additionally, the Company is committed to providing reasonable accommodations to employees with disabilities.

    Other Duties

    Please note this job description is not an exhaustive list of all responsibilities and tasks required of this position. Duties, responsibilities and activities may change at any time, with or without notice. 

Skills required

Accounts Receivable
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Sir Peter Ogden and David Spencer-Percival started trading as Spencer Ogden in 2010, opening two state-of-the-art offices in London and Aberdeen.

It was a game-changing combination of David’s extensive recruitment experience and Sir Peter’s expertise in building large successful businesses.

The aim was to become market leaders in the field of recruitment and offer unrivaled service to clients and candidates. The rest is history.

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