The Project Manager shall be responsible for the overall management and success of one or multiple projects. Project Manager shall operate on a high level of management interfacing with client, consultants, subcontractor, and management staff to ensure highest level of quality, schedule, and profitability on all projects while focusing on an exceptional client experience. Project manager shall report directly to either Senior Project Manager or Vice President of Operations.
Responsibilities include but limited to:
1. Project Set Up:
a. Develop an in depth understanding of project requirements, contract requirements, scope of work, and overall expectations of project.
b. Plan and Organize project staffing requirements with General Superintendent and Vice President of Operations.
c. Develop a detailed approach to the project. Assign tasks to project team (if applicable) and implement approach to ensure successful start to project. Ensure all members of project team understand all the project requirements and have clear and concise direction of task requirements, roles, and responsibilities.
2. Project Buyout:
a. Review and qualify all subcontractor proposals, negotiate, and award project subcontracts.
b. Create and maintain buyout log. Develop a buyout schedule that takes into account lead times and deadlines to buyout and formalize contracts for all scopes of work.
c. Develop subcontract exhibits and work with contract administrator to ensure subcontracts reflect all conditions of the project based on owner contract.
d. Write detailed scopes of work for subcontracts. Scopes shall include durations and any additional project specific requirements.
e. Review and approve all project contracts and purchase orders for compliance with corporate policies and objectives
3. Project Financials:
a. Project Manager shall be responsible to ensure project is profitable, and that all profit goals are obtained or exceeded on project.
b. Track and Manage project budget and review with Vice President. Have an in depth understanding of project budgets, and put in place controls to ensure project stays on budget.
c. Review, Prepare and present all Owner Change Orders.
d. Review, Prepare and present all Owner Pay Applications.
4. Document Control:
a. Set up all document controls for project. Work with management staff (APM) to ensure project is set up correctly. Manage and maintain all project controls, logs, procore, etc. and ensure current and up to date. Project Manager is responsible for high level document control and organization of all project documents to ensure a successful project.
b. Develop, maintain, and update all project Logs and Procore
c. Track and Monitor superintendent logs, pictures, and schedule in Procore.
d. File all project documents in server files as applicable.
5. Project Schedule:
a. Develop Owner and Subcontractor schedule for project based on contract. Project manager shall be responsible for ensuring project is completed per contractual scheduling requirements. Project Manager shall have a high level understanding of how to complete the project in the contract time frame, and develop and approach and plan to do so.
b. Ensure that all scopes of work are bought out in accordance with the buyout schedule as needed to facilitate timely ordering of materials, manpower, and subcontractor timeframes as needed to complete project within contract time constraints.
c. Review construction progress with superintendent and provide oversight to field staff to ensure project is on schedule.
d. Manage client expectations and communicate clearly with client on actual timeframes associated with the project utilizing schedule updates regularly.
6. Client Interaction:
a. Project Manager shall be an ambassador of the company both internally and externally. Project manager shall continuously strive to develop a strong working relationship with clients and consultants on project based on integrity, trust, and work ethic.
b. Project Manager shall clearly and constantly communicate with owner and manage client expectations expeditiously.
c. Represent company in all project meetings. Prepare meeting agendas and send out meeting minutes as required.
7. Quality Control:
a. Project manager shall be responsible for the overall quality of the project. PM shall clearly communicate level of quality objectives and develop a plan/approach with the superintendent and subcontractors to ensure the project is built per the plans, specifications, and CGC quality standards.
b. Visit project site as needed to ensure that field quality is consistent with CGC standards. Document and notify any subcontractors or project staff of any issues and track resolution.
c. Project manager shall be responsible for professional, concise, and consistent documents that leave the office.
8. Dispute Resolution:
a. Project manager shall be responsible to mitigate company risk on project by acting professionally in all matters associated with the project, having an in depth knowledge of contractual requirements, and clearly documenting and conveying all project requirements with all parties involved in project.
b. Project manager shall facilitate effective communication between subcontractors, management staff, ownership, consultants, and governing agencies. PM shall act professionally with company’s best interest.
c. Project manager shall mitigate any conflict on project utilizing best judgment practices while enforcing contractual requirements.
d. Assist Vice President of Operations in any and all supporting documentation necessary for any and all legal issues that may arise on project.
a. Ensure all plan revisions are submitted to permitting agencies, received, and distributed to project team. Keep all permits logged and up to date.
b. Coordination of utility companies and track requirements.
c. Obtain all required documents to close out permits with Governing Agencies.
10. Project Closeout:
a. Identify all Owner project closeout requirements.
b. Track and manage receipt of all closeout requirements, compile, and work with Project Manager to complete.
c. Develop and track CGC and Owner Punch lists.