Our client is a Sports and Energy supplements company with a great corporate culture, right now they are looking for a Office Administrator Distribution Coordinator.
The Office Administrator (OA) is responsible for providing general office support with a variety of clerical activities and related tasks for our company owned DSD team. Work as liaison between the local region and company's accounting, human resource and legal departments as well as our CO-DSD Operations and report to the National CO-DSD Manager.
Manage all office administrative activities, including daily mail and FedEx/UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations
Provide support to the company's sales team and accounting department with daily route paperwork, customer account inquiries
Utilize the Encompass Route Accounting System (“Encompass”) to help facilitate routes’ needs per location and support throughout the day – opening new accounts, adjusting pricing, and so on
Act as liaison between CO-DSD sales team and HR department for simple requests/needs, payroll questions, documentation requests, and so on
Professionally answers all incoming office phone calls and ensures all calls are directed accordingly
Ensure proper filing and follow proper record retention policy of pertinent documents
Plan, coordinate and organize various meetings and events
Code and obtain GM approval for all Operating Expenses
Where applicable, support sales with Tell-Sell calling duties, account questions
Assist employees to maintain records required for compliance with internal policy, State and Federal regulations including driver logs, mileage records, trainings and other records required
Support the regional administrative needs of the National DSD Manager
Work with Microsoft Office (Excel, PowerPoint, Outlook)
Work collaboratively across the organization, share best practices, lead by example and adhere to Company standards
Professional representation of the company and its brands when in the market
Prior customer service, human resources, office management, and accounting experience preferred
Direct Store Delivery or Route Accounting experience a plus
Strong verbal and written communication skills
Strong mathematical skills
Strong technical skills with smartphone technology
Strong organizational skills as demonstrated by an ability to set and handle multiple priorities
Exceptional time management skills and punctuality
Proficiency in Microsoft Office
Fluent in English, additional language skills an advantage
Adaptable and quick to learn new processes and tools.
Has a “whatever it takes” attitude.
A track record of performance meeting targets and objectives.
Self-directed, goal-oriented and flexible, enjoying working in a fast-paced and at times challenging environment.
Ability to work cross-functionally and with a wide range of employees with different skill sets.
Strong organizational, interpersonal, and communication skills (written and verbal).
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