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Company Contact Info

  • 2940 East La Jolla Street
    Anaheim, CA 92806

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Site Support Coordinator

Innovative Water Care • Anaheim, CA

Posted 10 hours ago

Job Snapshot

Experience - 2 years
Degree - High School
Admin - Clerical

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Job Description

Deliver general administrative assistance to the Anaheim office.   Follow specific process and procedures to provide various office activities, as examples:

  • Answer and screen calls

  • Prepare outgoing mail and distribute incoming mail

  • Process documents to include sorting, photocopying, filing, and records maintenance (paper and system)

  • Support billing activities by issuing invoices and recording data

  • Create purchase requisitions and purchase orders in SAP

  • Coordinate requests to shipping companies for equipment pickup and returns

  • Prepare monthly reports to customers using MS Access and other software applications

  • Maintain monthly chemical use reports for submission to county authorities using various MS Office templates

  • Maintain data in SAP relative to goods received, and close associated Purchase Orders for vendor payment

  • Prepare quotes and orders from vendors for management review

  • Resolve administrative customer complaints and assign other types of complaints to staff for resolution

  • Coordinate temporary labor vendor engagement

  • Update and file vendor contracts

  • Setup new customer accounts in SAP

  • Screen bids opportunities for review by Sales management

  • Maintain documentation and information due to agencies for business licenses

  • Record cash allotments, payments, and receipts

  • Additional duties as assigned

Job Requirements

  • High school diploma or equivalent

  • 2 or more years of directly relevant experience

  • Strong communication and interpersonal skills

  • Ability to multitask

  • Proficiency with office desktop applications, to include the Microsoft suite of software and SAP; MS Access is a plus

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