The Executive Administrative Assistant provides high-level clerical support to an executive, director, or department head-level employee, performing a variety of secretarial duties and skilled tasks that may include preparing reports, conducting research, and collecting data. The person must maintain a high level of discretion and professionalism while keeping the principles on task and in the know.
Provides high-level administrative support to an assigned executive or director-level employee.
Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
May conduct research (within skills and expertise) to assist with projects or inquiries.
Coordinates and schedules travel, meetings, and appointments.
Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
Responds to and resolves administrative inquiries and questions.
Assist their principle in coordinating both during the normal workday and beyond as needed.
Answers and transfers phone calls, screening when necessary.
Coordination of events both onsite and offsite, including event planning and execution.
Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.
Performs other related duties as assigned.
Detail-oriented and professional.
Exceptional communication skills.
Extremely proficient with Microsoft Office Suite.
Basic understanding of office equipment.
High level of discretion and confidentiality in all matters
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently and reliably.
Flexible and adaptable in various situations and when interacting with many different personalities.
Ability to organize and prioritize tasks including delegation of tasks when appropriate.
Strong level of professionality and ability to deal with respectfully very high-level executives and visiting dignitaries.
Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.
Education and Experience:
Associate degree required, Bachelor’s degree in related field preferred.
Five-plus years of experience in a related role required with some executive assistant function preferred.
Prolonged periods sitting at a desk and working on a computer.
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