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Administrative Assistant II / Recruiting Coordinator (9261141)

American Cybersystems, Inc. (ACS Group) Neenah Full-Time
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Job Title :                  Administrative Assistant II / Recruiting Coordinator  (9261141)

Duration :                  06 Month contract on W2

Work Location:      Neenah WI 54956

Hours:                        8:00am to 5:00pm The schedule is very flexible (could be 4 ten hour shifts – four , nine hour shifts and one 4 hour shift, etc.).

Position Purpose:

Provide coordination and administrative support for the College Recruiting team.
This team owns the recruiting and recruiting support processes.
The college team manages all activities that allow candidates to pass through the processes of sourcing, interviewing, managing offers and disposition.

The person in this role coordinates activity, communicates with a large variety of people, and prioritizes work load across a wide breadth of topic areas and inputs, and manages key data and information used by the team.

Role Accountabilities

  • Schedule Campus and event activities (various on-line systems used by each school/event planners)
  • Tracking of multiple activities, information and data
  • Coordinates shipment of booths & materials to Diversity Events, Campus events, etc.
  • Creates and extends electronic Offers (Workday)
  • Assists with budget tracking and cost reporting systems – SAP
  • Communication and coordination of on-site interviews with candidate and interviewers for multiple functions
  • Communicates effectively with campus teams and other key stakeholder groups
  • Leads purchasing of goods and services; vendor relationships and management; invoicing and payments
  • Manages candidate travel, campus event payment and other payment of recruiting related types of expenses
  • Coordinates schedule for large team meetings
  • Owns several SharePoint sites that are used to share information with various stakeholder groups
  • Supports all team members to coordinate, calendar events and meetings, etc.
  • Manage group inbox
  • Enters candidate information into databases (Excel, Workday)
  • Manages electronic personnel files for Coops and Interns
  • Manages Drug Screen and Background check process (HireRight)
  • Communicates with Hiring Managers

Basic Qualifications:

  • Able to take work direction from multiple people and prioritize tasks
  • Exceptional work management, prioritization, and organizational skills
  • Able to work well in a fast-paced and team-oriented environment
  • 2+ years of relevant experience
  • Proficiency in Microsoft Office applications – Excel, Word, Power point required
  • Excellent written and verbal skills
  • Aptitude to learn new databases and adjust to technological changes
  • Demonstrated ability to handle confidential information
  • Able to create and follow standard work instructions

Preferred Qualifications:

  • Past experience in Recruiting or Human Resources
  • Past experience with Applicant Tracking Systems (Workday Recruiting)
  • Past exposure to background check processes and tools
  • Experience with vendor management

Skills required

Time Management
Problem Solving
Decision Making
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ACS Group is a premier provider of IT Consulting, Engineering Consulting, Healthcare, Talent, and Workforce Management Solutions to Fortune 1000 companies globally. ACS Group conducts business through five operating brands – AIC, Analysts, ComforceHealth, MassGenics, and HireGenics – each with a specialized business focus. Our operating brands have provided targeted services and solutions for more than 50 years. ACS Group has grown to over $700 million in revenue with more than 12,000 employees and consultants worldwide. Recognitions include: #1 Largest Minority-Owned IT Consulting Company in the U.S. (2016 SIA); Inavero’s Best of Staffing® Client Diamond Award (2017). ACS Group is a certified MBE organization, and operating brand, HireGenics, is an NMSDC Corporate Plus® member. Headquartered in Atlanta, Georgia, ACS Group has offices across the U.S., in India, and an international presence in Canada and Latin America.

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