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Office Manager at AYM Alliance

Office Manager

AYM Alliance Full-Time
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Office Manager

What we are looking for:

  • Administrative and/or supervisory experience
  • Excellent time management skills and the ability to multi-task and prioritize work
  • Excellent written and verbal communication skills
  • Experience collecting and researching data, problem solving, identifying and resolving problems, developing alternative solutions. Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
  • Project Management, Visionary Leadership, Change Management, Strategic Thinking, Planning/Organizing -
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
  • Computer Skills - To perform this job successfully, an individual should have knowledge of Microsoft Outlook, Microsoft Excel, Microsoft Power Point and Microsoft Word. Experience in PC such as Microsoft Windows 10 and Microsoft Office 365, Microsoft Teams as well as all software within Microsoft Suite.
  • AA degree preferred
  • Knowledge of electrical power and gardening tools preferred

Position Summary:

Supervises administrative assistant and office activities to achieve maximum expense control and productivity. Develops procedures and policies for office activities, such as filing, records maintenance, word processing, purchase orders, invoicing, faxing, mail distribution and shipping and receiving. Also is responsible for the maintenance of office equipment and supplies and payroll. Relies on experience and judgment to plan and accomplish goals. Reports to the Department Manager.

Maintenance of records and other reference data in accordance with approved procedures, preparation of standard reports and forms, data entry for project tracking, manage all invoicing and bill payment, manage and maintain all office supplies, manage and input department payroll, manage and maintain the department vehicle, make sample deliveries, manage receiving and complete all shipping requests, answering phone, manage and prepare all travel arrangements as required by the department staff, manage the hiring of Temp staff as is needed for the office work demand, scheduling departmental functions/meetings.

Recommended skills

Administration
Microsoft Word
Office Management
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