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Executive Assistant to Founder/CEO of Private Equity Investment Firm job in New York at CitiStaffing

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Executive Assistant to Founder/CEO of Private Equity Investment Firm at CitiStaffing

Executive Assistant to Founder/CEO of Private Equity Investment Firm

CitiStaffing New York, NY Full-Time
$120,000 - $160,000/Year
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MUST have a 4 year degree and strong academic profile

MUST have finance background

MUST have a minimum of 6 years of Administrative experience AND a minimum of 4 years supporting C-Suite Executives


4 days in-office/1 remote - Office is located in Midtown Manhattan


Boutique Investment firm is seeking an Executive Assistant to support our Founder/CEO/CIO. This is an opportunity to be part of a unique firm culture that values excellence, transparency, and professionalism.


Responsibilities Include:

  • Act as liaison between the Founder/CEO/CIO office and the Investment Team, as well as all constituencies outside of the Firm, including Board of Directors, brokers, and investors
  • Proactively manage a complex calendar
  • Collaborate effectively and form strong partnerships with the administrative team
  • Provide daily research runs and deliver requested research materials
  • Coordinate private and commercial travel arrangements, compile necessary travel documentation, and anticipate all travel needs
  • Track and manage expenses and submit monthly Concur reports
  • Complete ad-hoc projects


Qualifications Include:

  • Bachelor’s degree a required with a strong academic profile
  • Minimum of 6 years administrative experience, with 5 years of full-time assistant experience supporting senior executives in a professional office environment
  • Financial services experience strongly preferred
  • Proficiency in Microsoft Office
  • Strong attention to detail, problem-solver and able to work autonomously

  • Manage executive schedules and travel arrangements
  • Managing executive schedules and coordinate travel arrangements
  • Coordinate the executive(s) travel arrangements
  • Make travel arrangements for executives
  • Maintain calendar; coordinate meetings and travel arrangements
  • Support an executive with travel arrangements, managing calendar and scheduling meetings
  • Assist other executive administrative staff and executive management
  • Assist executives with travel arrangements and expense reports
  • Book travel primarily for domestic travel
  • Making travel arrangements and completing expense reports
  • Procure travel arrangements and create travel itineraries with expense management focus
  • Make travel arrangements, both domestic and international travel
  • Assist with corporate travel arrangements
  • Organizing domestic and international travel arrangements for the executive
  • Maintain the executive's calendar and travel logistics
  • Perform all executive assistant office functions
  • Make appointments and travel arrangements
  • Make all necessary travel arrangements
  • Maintain executive's schedules, appointments and travel arrangements
  • Making travel arrangements and prepare expense reports for executives

Recommended Skills

  • Administration
  • Communications
  • Organize Schedule
  • Scheduling Meetings
  • Telephone Skills
  • Time Management
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