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Company Contact Info

  • 6545 Nova Drive
    Davie, FL 33317

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Executive Assistant

Sintavia, Inc. • Davie, FL

Posted 12 days ago

Job Snapshot

Full-Time
Travel - None
Experience - 5 years
Degree - High School
Manufacturing, Airline - Aviation, Defense - Aerospace
Admin - Clerical

Job Competition

24

Applicants

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Job Description

DUTIES AND RESPONSIBILITIES:

  • Coordinates CEO’s calendar and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness
  • Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls
  • Exercises considerable judgement and discretion in handling requests for appointments and telephone calls
  • Reviews and responds to daily internal/external mail and overnight packages; sends and receives faxes
  • Prepares daily mail for CEO
  • Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes, using individual initiative and as assigned.
  • Proactively establishes, and maintains highly organized filing system; files correspondence and other records
  • Meets and greets visitors in a courteous and professional manner
  • Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained
  • Conducts research; compiles and types statistical reports
  • Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes
  • Maintains a high level of confidentiality
  • Attends meetings and other functions as needed
  • Prepares work agreements and proposals and maintains appropriate records and files
  • Assists with special projects as assigned

Job Requirements

QUALIFICATIONS:

  • High School Diploma.  B.A. degree in communications, marketing or business preferred
  • Over five years’ experience providing administrative support and secretarial services to executives
  • Must be a highly motivated self-starter that can identify potential problems and collaborate with management to take action
  • Must possess willingness to assist where needed to ensure the company meets its goals and objectives on time
  • Ability to use computer software to include but not limited to: Microsoft Excel and Word
  • Must possess time management skills
  • Willing to learn and apply new skills
  • Excellent written and oral communication skills
  • Ability to balance multiple tasks simultaneously and effectively
  • Self-motivated, able to multi-task, and detail oriented
  • Strong organizational, problem-solving and decision-making skills
  • Acute attention to detail
  • Creative, flexible, and innovative team player
  • Must be able to learn procedures quickly and be a team player
  • Minimal supervision is provided.
  • Portuguese or Spanish language skills a plus

Background checks will be completed on all candidates considered for hire.

 

REQUIREMENTS:

  • Easily adapt to new organizations / technical environments
  • Project management on small to medium projects

PREFERRED:

  • Prior Executive Assistant experience preferred

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

  • Frequently required to sit, walk, stand, bend, stoop, kneel or crawl
  • Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard
  • Frequently required to lift/push/carry items up to 25 pounds
  • Work on Specialized equipment

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