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Office Clerk

STG International, Inc. Boston Full-Time
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OFFICE cLERK

REGION ONE CUSTOMER SERVICE SUPPORT CONTRACT

STG International is seeking qualified Office Clerk candidates to work full-time to support the Office of Head Start Region I Regional Office located in Boston, Massachusetts. The Office Clerkt will demonstrate a positive attitude and a strong work ethic to become an integral member of the STGi Support Team.

The Office Clerk will be responsible for the following tasks:

  • General Administrative Support for daily operations of the Regional Office, includes:
  • Clerical and event planning, including logistics, schedule coordination, meeting room reservations, accurate and comprehensive note-taking services and summary documentation of action items
  • Clerical duties including answering Regional Office phone calls, scanning, photocopying, record-keeping activities, and drafting official Regional Office correspondence
  • Maintaining and monitoring electronic files for accuracy and completeness (ACCESS Database and Head Start Enterprise System (HSES), includes uploading required information into HSES
  • Word processing, spreadsheet creation and maintenance, and electronic presentation development support to Regional Office staff
  • Supporting Office of Head Start travel activities including the coordination and management of Regional Office staff travel schedules and processing of travel authorizations and vouchers using the CONCUR system
  • Supporting Office of Head Start scheduling, including maintaining Outlook calendars and coordinating data entry
  • Manage GSA car reservations and complete monthly maintenance and gas report to GSA
  •  
  • Waiver and Program Modification Requests Support includes:

  • Tracking grantee waiver requests
  • Communicating and coordinating the routing of grantee requests with Regional Office staff to ensure all required information is included
  • Completing required waiver documentation forms and/or correspondence for grantees
  •  
  • Risk Management Process Support includes:
  • Implementing Regional Office Risk Management Processes (Staffing, Monitoring Follow Up, Under Enrollment, COMPASS, etc.), including distribution of pre-staffing checklists, scheduling external or internal meetings, producing and distributing risk reports, note-taking, recording action plans, and corresponding with grantees
  • Maintaining tracking systems to ensure the completion of Risk Management activities within required timeframes
  •  
  • Data Systems Support includes:
  • Processing and tracking key grantee staffing changes
  • Creating, updating and maintaining standardized and customized email distribution lists of grantees
  • Updating grantee assignments in HSES (Program Specialists, Fiscal Specialists, & T&TA Assigned Staff)
  • Creating and generating reports as requested by the Regional Office
  • Assisting with other Support Team special projects and tasks, as assigned

Ideal candidate will have the following minimum qualifications:

  • Preferred Associates’ Degree from an accredited university or college; a minimum of 3 years demonstrated experience in data management, analysis, and development of reports
  • Strong computer skills, including demonstrated proficiency with Microsoft Office Suite
  • Demonstrated experience with scheduling and logistics
  • Ability to pool and share resources among diverse individuals and organizations
  • Demonstrated ability to organize and manage multiple tasks at the same time
  • Strong written and oral communication skills
  • Ability to work successfully in a team environment
  • Ability to take initiative to identify and execute administrative tasks with minimal supervision
  • Ability to be flexible in response to changing needs and priorities of the office

Preferred qualifications include:

  • Knowledge of the current laws, regulations & policies that govern Head Start/Early Head Start

STGi offers an outstanding benefits package which includes Medical, Dental, Vision, 401k with company match and a generous PTO policy.

STG International is an EEO compliant organization.

Recommended skills

Scheduling
Reports
Data Entry
Clerical Works
Checklists
Data Management

Location

CareerBuilder Estimated Salary

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$33K
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Office Clerk
Estimated Salary: $38K
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