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Executive Secretary

Hallmark Totaltech, Inc. Hartford, CT, CT Full-Time
$16.00 - $17.00 / hour
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Position Title: Executive Secretary

Job Type:        Temporary Position (3-6 months)

Location:         Hartford, CT

Wage:              $16-$17 per hour DOE

Hours:                         8AM - 5PM (w/1 hr. unpaid lunch) Mon-Fri

SUMMARY:
The Office of the Treasurer
in Hartford has asked Hallmark to hire an Executive Secretary with outstanding computer and MS/Office Suite skills to provide office and secretarial support for the State Treasurer. The position requires attention to detail, precision, integrity and confidentiality. 

.

RESPONSIBILITIES:

·        Screen telephone calls/inquiries, incoming correspondence and e-mail;

·        Direct inquiries to appropriate staff and follow-up to ensure timely response and/or resolution;

·        Oversee Treasurer’s schedule and coordinate with Treasury staff to ensure timely submission of meeting preparation materials;

·        Coordinate flow of information, both internally and externally, and compile data for action by the Treasurer;

·        Compose letters and memoranda for the Treasurer’s signature or on behalf of the Office of the Treasurer;

·        Design and maintain executive files;

·        Manage a tickler file for assignments and ensure deadlines are met;

·        Book and reconcile travel plans and related expenses;

·        Assist in the coordination of meetings and functions;

·        Type, proofread (for both content and form) and produce from rough drafts various correspondence, memoranda and charts;

·        Perform special projects and routine administrative functions as specifically directed; and

·        Research and analyze information from a variety of sources, assemble data.

SKILLS AND QUALIFICATIONS:

·        5+ years of strong secretarial experience.

·        Strong experience using the Microsoft Office Suite, including Word, Excel, and Outlook

·        Considerable knowledge of office administration and management; proven experience in producing correspondence and documents; proficiency in spelling, punctuation and grammar; strong organizational skills;

·        Ability to interact effectively with the public and employees throughout the agency in a fast-paced, high pressure environment;

·        Ability to work independently on administrative tasks and follow complex instructions; and adept at time management and planning.

 

OTHER:

To view other Hallmark jobs, please go to URL blocked - click to apply.

Hallmark and our Client are Affirmative Action, Equal Opportunity Employers.  We encourage all qualified people with the current right to work for any employer in the USA to apply.  NOTE: We cannot consider H-1 Visa candidates for this position.  Principals only, please.

 

SKILLS AND QUALIFICATIONS:

·        5+ years of strong secretarial experience.

·        Strong experience using the Microsoft Office Suite, including Word, Excel, and Outlook

·        Considerable knowledge of office administration and management; proven experience in producing correspondence and documents; proficiency in spelling, punctuation and grammar; strong organizational skills;

·        Ability to interact effectively with the public and employees throughout the agency in a fast-paced, high pressure environment;

·        Ability to work independently on administrative tasks and follow complex instructions; and adept at time management and planning.

 

OTHER:

To view other Hallmark jobs, please go to URL blocked - click to apply.

Hallmark and our Client are Affirmative Action, Equal Opportunity Employers.  We encourage all qualified people with the current right to work for any employer in the USA to apply.  NOTE: We cannot consider H-1 Visa candidates for this position.  Principals only, please.

 

Recommended skills

Attention To Detail
Secretarial Experience
Grammars
Scheduling
Management
Instructions
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