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  • Birmingham, AL 35243

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Executive Administrative Assistant

Automation Personnel Services, Inc. • Birmingham, AL

Posted 18 days ago

Job Snapshot

Experience - 3 to 5 years
Employment - Recruiting - Staffing
Admin - Clerical, Customer Service, Executive

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Job Description

Automation Personnel Services is looking for an Executive Administrative Assistant in Birmingham, AL at its Corporate Headquarters.  This is an exciting opportunity for an ambitious self-starter in a fast-paced environment. We are currently seeking a full-time Executive Administrative Assistant with some proficiency in graphic design and photoshop. This is an excellent opportunity for someone who wants to be exposed to a wide variety of administrative activities and to hone their skills in creating presentation and marketing materials.  This position will be responsible for executive administrative support.   

Primary Responsibilities:

·         Manage all corporate cell phone accounts (250+)

·         Purchase furniture for branches and coordinate delivery

·         Assist in organizing/planning/implementing Annual Regional Managers Meeting/Office Incentive Meeting as well as other company events and special projects.

·         Handles confidential information; organizes and maintains files and corporate schedules.

·         Coordinates all travel arrangements

·         Responsible for submitting weekly/monthly/quarterly reporting

·         Organize/planning meetings, arrange travel, and maintain agendas. 

·         Balance checking and processes accounts payable year-end reporting for tax returns.

·         Arrange exhibits at tradeshows; registration, travel, order, and ship marketing materials. 

·         Design and create sales materials for use at exhibitions and marketing purposes. 

·         Prepares information and research for executive needs.

·         May perform other duties as needed to support the corporate team.



Equal Opportunity Employer

Job Requirements


·         Bachelor’s degree in business administration or related field preferred.

·         Three to five years’ prior experience in mid- to senior-level administration, business accounting, management, or related field

·         Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must.  Photoshop a plus. 

·         Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of employee/customer/client service and response.

·         Must be willing to travel.

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