POSITION SUMMARY/TARGET AND PURPOSE OF THE JOB:
The Human Resources Assistant / Executive Assistant supports the Human Resources Department in provision of service to employees and provides administrative Support to the HR Generalist, Head of HR and Site Director/VP of Americas.
This position is Salary-Non-Exempt and reports directly to the Head of Human Resources. This position has no direct reports but the scope of responsibility includes providing guidance, direction and support to employees and local management team members.
Performs Employee Relations and Customer Service functions by greeting and directing visitors and answering employee requests and questions.
General Administrative support to the HR Generalist, Head of HR and Site Director/VP of Operations.
Assists in benefits administration.
Assists in administering leaves of absence(s).
Assists with Recruitment process and On-Boarding and Off-Boarding processes.
Conducts audits of various HR programs and recommends any corrective action.
Maintains and Updates HRIS with employee change requests and processes paperwork.
Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations.
Responsible for the arrangement of complex and detailed travel plans and itineraries. Also, compiles documents for travel-related meetings.
Complies with all safety rules and procedures, as well as good housekeeping within the plant, in accordance with SOPs, work instructions, and cGMPs.
Timely arrival and attendance at work.
Other duties as assigned.
EDUCATION AND EXPERIENCE:
Bachelor’s degree in Human Resources preferred.
At least three (1) year of secretarial/administrative or related experience preferred.
Some Human Resource experience required.
(1)One to (3) Three years of relevant experience in a manufacturing environment preferred.
SKILLS AND ABILITIES:
Ability to respond to changing situations with flexibility to meet current needs, such as reprioritizing work as necessary.
Ability to set priorities and multi-task.
Must have excellent written and verbal communication skills.
Must have strong interpersonal skills.
Must have strong organizational skills.
Able to handle sensitive and confidential information with appropriate discretion and judgment.
Must demonstrate a high degree of accuracy and attention to detail.
Must be dependable and professional.
Must have knowledge of secretarial and office procedures, and experience in the operation of standard office equipment.
Must have some knowledge of various software applications in word processing, spreadsheets, database and presentation software. Familiarity with Microsoft Office preferred. Must have strong proficiency in Word and Excel, at least at the intermediate level.
This position takes direction from the Manager of HR Generalist, Head of Human Resources and the Site Director/VP of Operations.
Physical Demands and Work Conditions
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job, and are subject to modification at the company’s discretion, without notice. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential job functions, provided it does not create an undue hardship on the Company, in accordance with applicable law.
The work of this position requires sitting in an office environment in front of a computer screen as much as 80% of the workday. Occasionally using force to lift, push or pull between 5 and 15 pounds. This position also requires some standing, pulling (e.g., files, boxes, or binders from shelves, filing cabinet or carts), fingering (computer keyboard), grasping (computer mouse, talking, and hearing. Use of computer involves some repetitive motion.
Business needs require that the employee in this position work an established 40-hour workweek during normal business operation hours and periodically work additional hours outside of the standard schedule. The work of this position is most often performed in an office environment, which is protected from weather conditions but not
General Administrative Support