Our client, one of the most prestigious hospitals and research centers in the world is actively seeking an experienced Administrative Assistant to provide administrative and operational support for the Administrative Managers, Principal Investigators, Program Coordinators and/or Core Heads to assure seamless support of an office of lab.
In this position, you will: *Perform routine administrative activities to maintain the smooth operation of the office and lab *Assist in the accurate preparation of complex documents and assist with the coordination and organization of timely grants submissions and similar projects *Answer phones, take messages and direct calls on behalf of the office *Maintain calendars, create agendas and fliers, and coordinate with visitors to maintain Managers or PI schedules *Complete reimbursement and invoice paperwork, and monitor expenses and payments *Update websites and office documentation, proofread and edit text, create accurate and legible documents *Plan travel, events, seminars, and visits, and complete personnel-related paperwork for managers or lab members
You Are: *A planner and an organizer with a keen attention to detail *A great communicator *A professional who possesses the ability to work well with people of many different backgrounds and temperament
You Have: *Flexibility, discretion, organization, and initiative *Ability to work proactively and independently, following up on projects *Careful attention to detail, ability to multi-task and strong interpersonal skills *Bachelor's degree strongly preferred with at least 1 year of administrative experience *Excellent Microsoft Office software skills (Word, Excel, PowerPoint, Outlook) *Superior verbal and written communication *Experience in a hospital or academic research lab preferred *Experience with Filemaker a plus
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