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Office Assistant

BG Staffing - Smart Resources and Accountable Search Chicago Full-Time
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The role of the office assistant is to coordinate the reception area along with the Facilities Team and support the everyday operations of the office.

Responsibilities:

  • You are the face of the company
  • Greet guests and enter them in the building visitor system
  • Work with the security team to create and distribute access cards for employees, visitors, and contractors into the security system
  • Monitor and assign work tickets to the appropriate person
  • Contact the building with issues to be resolved through the building
  • Coordinate meetings with special events with the building
  • Manage 125+ conference room calendars
  • Assist different teams in securing rooms for meetings
  • Coordinate set up and tear down all events with the Facilities team
  • Print name tags for all new hires and order office nameplates for executive offices
  • Research and answer general questions from staff and visitors
  • Field calls from customers trying to come up from the lobby
  • Coordinate with the loading dock and security desk regarding incoming visitors and packages
  • Maintain parking spaces and coordinate with the benefits team on payroll deductions

 

Preferred:

  • Prior experience in an operational or administrative support position
  • Google Docs, MS Office and web savvy

Skills required

Verifies Data
Excel Spreadsheet Creation
Entry Verification
Sorting Information
Documents Scanning
E File
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Smart Resources and Accountable Search are Chicagoland’s leading administrative, accounting, HR and marketing staffing agencies. While many firms say their focus is on their candidates, an exceptional candidate experience is our primary goal.

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