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Executive Assistant/Personal Assistant To C-Suite Executive job in New York at CitiStaffing

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Executive Assistant/Personal Assistant To C-Suite Executive at CitiStaffing

Executive Assistant/Personal Assistant To C-Suite Executive

CitiStaffing New York, NY Full-Time
$70,000 - $120,000/Year
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Executive Assistant/Personal Assistant

 

Investment Management firm has an exciting opportunity for a dynamic and experienced C-suite Executive Assistant/Personal Assistant to support the CEO.

 

Responsibilities Include:

  • Act as gatekeeper
  • Schedule internal/external meetings
  • Organize conference calls
  • Handle correspondence
  • Submit and track expense reports
  • Complex travel arrangements
  • Coordinate schedules
  • Special projects as needed

 

Requirements Include:

  • Must have 5+ years C-Suite level Executive Assistant experience
  • Strong organizational skills
  • Excellent computer skills
  • Must be poised, polished and professional
  • Strong communications and interpersonal skills
  • College grad preferred

  • Assist with personal and business travel arrangements
  • Make travel and accommodation arrangements
  • Organizing travel and preparing complex travel
  • Managing calendar, running errands, making travel arrangements, scheduling appointments and meetings
  • Manage and maintain the travel schedules, appointments and travel arrangements
  • Coordinating busy travel, social and personal schedules
  • Providing complete administrative support of personal affairs; maintaining personal calendar, scheduling appointments and dinners
  • Manage Executive calendar, arrange meetings, conference calls, travel, and personal appointments
  • Assist with transportation arrangements, from personal to large event arrangements
  • Ordering and organizing personal/household items
  • Handling personal real estate matters, assisting in office, large organizational projects, business and personal travel arrangements, house management and various errands
  • Making travel, accommodation and logistics arrangements
  • Making travel arrangements and interacting with clients
  • Run any personal errands on an as needed basis
  • Manage personal correspondence to include holiday cards
  • Making frequent domestic and international travel arrangements
  • Running errands or assisting with family arrangements
  • Facilitate the process of personal expenses
  • Handling both executive assistant and personal assistant duties
  • Coordinate meetings, conference calls and appointments

Recommended Skills

  • Administration
  • Confidentiality
  • Scheduling Meetings
  • Time Management
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