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Company Contact Info

  • Mount Laurel Township, NJ 08054

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Administrative Assistant

Addison Group • Mount Laurel Township, NJ

Posted 2 months ago

Job Snapshot

Full-Time
Experience - 3 years
Degree - High School
$16.00 - $18.00/Hour
Manufacturing
Engineering

Job Description

An amazing Addison Group client is looking for a Receptionist/ Administrative Assistant to support their Mt. Laurel team for 3 months. 

  • Review, edit and revise letters, reports, and all other correspondence from draft stage to client-ready work
  • Maintain and manage calendars
  • Reserve and coordinate travel and meeting/conference logistics
  • Organize and develop a filing/document management process for electronic and paper documents
  • Invest in and develop relationships with key internal and external client contacts gaining recognition as a business partner/resource
  • Partner with corporate personnel on account receivables/payables and audit client projects for billing and account accuracy
  • Process monthly invoicing and accounts receivable assistance, including working with client websites
  • Online research and document downloads
  • Work with the Business Development Team on client campaigns and efforts
  • Prepare and execute written correspondence through audio dictation
  • Manage and field a multi-line phone and direct/transfer calls
  • Greet, announce and direct visitors
  • Distribute incoming mail and packages; request courier service
  • Order and maintain office supplies
  • Ad-hoc administrative duties 

Job Requirements

  • High school diploma or GED required, Associates/Bachelors degree in a related discipline preferred
  • Proficiency with MS Office (Word, Excel, Outlook)
  • 3+ years of experience supporting Management level
  • Ability to handle confidential documents and information with discretion and in a professional manner
  • Strong verbal and written communication skills
  • Excellent spelling, grammar and proof-reading skills
  • Experience with technical writing (transcribing, formatting technical reports & letters)
  • Self-starter with strong multi-tasking and follow-up skills. Ability to prioritize. Good time management skills and proactive approach
  • Strong attention to detail while maintaining consistent work flow and meeting deadlines
  • Ability to work independently as well as part of a team
  • Excellent customer service skills to represent the organization with clients, affiliates and outside agencies and to efficiently obtain needed information
Job ID: 394297
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