Administrative Assistant, Nashville, TN
Primary responsibilities include assisting in the office reception area (e.g., answering phones, greeting visitors, etc.) and providing comprehensive administrative support in the office.
Specific duties include:
Maintain a professional office environment for staff and tenants to ensure appropriate levels of organization, efficiency, and cleanliness.
Direct the flow of guests and interface with clients.
Answer and direct phone calls, and correspond to emails
Set up meetings and events, send out correspondence/prepare meeting minutes
Manage the office calendar and schedule
Update program database and utilize internal CRM
Procure office supplies and take inventory of office and kitchen supplies
Process mail and packages, and distribute mail accordingly
Responsible for facility management
Set up and maintain client files
Produce periodic reports and presentations
Interface with clients, vendors, and executive members
Execute communications with stakeholders
Other tasks as requested
1-2 years of experience in a professional office setting as an administrative assistant
Has the ability to maintain professional demeanor and to speak professionally to office executives
Proficient skills in Microsoft Office Suite
Outstanding customer service skills
Strong attention to detail
Why Choose Addison Group?
A leading provider of professional staffing and search services, Addison Group distinguishes itself through exceptional delivery, specialized knowledge and strong relationships. Addison enables ideal connections between talented professionals and dynamic businesses. National practice areas include Administrative & HR; Engineering; Finance & Accounting Contract; Finance & Accounting Executive Search; Financial Services; Healthcare and Information Technology. Addison is an Inavero’s 2012 Best of Staffing winner for both Client and Candidate service. www.addisongroup.com
Setting Up Files