Skip navigation
Unable to save this job. Please try again later.

{msg}

Email this Job to Yourself or a Friend

To begin the application process, please enter your email address.

Company Contact Info

  • 1601 Research Boulevard
    Rockville, MD 20850

Already have an account?

Sign in to apply with your saved resumes.

New to CareerBuilder?

Don't have an account? Continue as a guest!

Sorry, we cannot save or unsave this job right now.

Report this Job

Trust and Site Security Team.

Don't miss out on new jobs!

Get the latest Front Desk Administrator jobs in Rockville, MD delivered directly to your inbox. You can unsubscribe at any time.

Saving Your Job Alert

Job Alert Saved!

Could not save Job Alert!

You have too many Job Alerts!

This email address has reached the maximum of 5 email alerts. To create a new alert, you will need to log into your email and unsubscribe from at least one.

Sign Up

or   Sign In Here
Password Must Contain
• 
8 to 15 characters
• 
1 uppercase letter
• 
1 number or symbol
• 
1 lowercase letter
Cancel
Create an Account with CareerBuilder to save jobs & unlock these great features
See similar job titles and skills to help you make your next move
Upload a resume and become visible to Hiring Managers and Employers
Compare Salary Information to see where you stand amongst your peers
Easily Quick Apply to jobs with just one click!

Email Send Failed!

Front Desk Administrator

Meso Scale Diagnostics • Rockville, MD

Posted 1 month ago

Job Snapshot

Full-Time
Experience - 3 years
Degree - High School
Biotechnology
Admin - Clerical

Job Description

POSITION SUMMARY:

 

Perform front desk reception duties and general administrative support for a variety of tasks.  Must have excellent customer service skills and a positive, professional demeanor.  Duties include, but are not limited to, scheduling, receiving packages and sorting mail, daily email of reports, and project and document management.    Position must maintain a punctual front desk schedule, 8:30 AM to 5:30 PM, Monday – Friday, to receive visitors at headquarters and provide telephone coverage.

 

Duties and Responsibilities:

 

•     Maintain the appearance of the headquarters’ lobby, sign in and greet visitors, coordinate customer clearance and VIP meetings with the Legal department and reserve guest conference rooms

•     Answer incoming calls and redirect callers to appropriate departments

•     Sort mail, receive and log deliveries, notify recipients of packages, and prepare labels for outgoing packages and schedule pickup

•     Submit pricing for approvals and order catering for meetings and track receipts for credit card reconciliation

•     Schedule conference calls and track usage to verify vendors’ statement

•     Order and maintains office supplies, requesting discounts from the sales rep, track stock levels of standard items and track expenses by department

•     Assist with hotel reservations for field employees at the local, contracted hotel

•     Receive and review administrative invoices, confirm accurate billing and process with A/P

•     Place orders for business cards, scientific articles, large copy jobs

•     Create weekly reports in Excel for Facilities maintenance tickets using the eMaint system

•     Set up and track registration for various activities including all company meetings, flu clinics, team building events and holiday party registration

•     Assist with setup of management team dinners and sales meeting activities

•     Submit and track manager-requested floral arrangements and new baby gifts for employees, place orders, maintain log and track receipts

•     Perform general routine administrative tasks including photocopying, scanning and creating binders, drop off of FedEx/UPS and other duties as assigned

•     Contribute to the overall effort of the Office Services team by providing administrative support across the organization

 

 

 

Job Requirements

Experience and qualifications:

·        High school diploma required  (Bachelor’s degree preferred)

·        Minimum three years of business experience

·        Strong communications skills to handle incoming calls and greeting visitors

·        Proficient in Windows-based computer applications, including Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Internet Explorer

·        Strong working knowledge of MS Outlook, Word and Excel

·        May be requested to pick up catering orders on occasion (with mileage reimbursement)

Help us improve CareerBuilder by providing feedback about this job: Report this Job.
CAREERBUILDER TIP
For your privacy and protection, when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn more.
By applying to a job using CareerBuilder you are agreeing to comply with and be subject to the CareerBuilder Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions.
Don't miss out on new jobs like this
Get the latest jobs delivered to your inbox. Unsubscribe at any time.

Saving Your Job Alert

Job Alert Created

Well, this is embarrassing. We are having trouble saving your search. You can try again or come back at a later time.

Maximum Email Alerts

This email address has reached the maximum of 5 email alerts. To create a new alert, you will need to log into your email and unsubscribe from at least one.