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Administrative Assistant

Addison Group • East Brunswick, NJ

Posted 1 month ago

Job Snapshot

Contract to Hire
Other Great Industries
Admin - Clerical

Job Description

Job Title: Administrative Assistant
Bachelors: Not Necessary
Years of Experience: 2-5 y
T
op three things:
1- TECH SAAVY
2 - ORGANIZED 
3 - MAC FLUENT

Hours: 9:00AM to 5:00PM 
********

Position Title:   Administrative Assistant

DEPARTMENT:   Supporting NJ office (currently a team of 7)                                                                       

BRIEF HIGH-LEVEL JOB DESCRIPTION:


Will assist the team members in our New Jersey office with all administrative tasks. In addition to data entry, filing, scheduling, performs duties such as record keeping and working on special projects. Also, may answer correspondence and assemble highly confidential and sensitive information. Deals with a diverse group of internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload.  Highest level of confidentiality must be maintained at all times to protect the security and integrity of information.

  • Assist with meeting planning and office related events
  • Maintain office and pantry supplies by checking inventory and ordering items
  • Assist with travel arrangements and reconcile and submit expense reports
  • Pick up mail on a daily basis at an off-site post office and distribute accordingly; prepare outgoing mail and packages
  • Assist in preparation of presentation materials
  • Generate emails and reports as needed
  • Assist in on boarding new team members
  • Coordinate meetings and compile notes and action items
  • Other administrative duties as needed (i.e. filing, mailing packages, travel, expense reports)

Job Requirements

Skill and Competencies Required:

  • Solid proficiency in Microsoft suite (Word, Excel, Powerpoint, Outlook)
  • Working knowledge of Mac book and Mac operating systems
  • Effective oral and written skills
  • Detail oriented and comfortable working in a fast-paced environment
  • Must have a high level of interpersonal skills and be able to exhibit a high level of confidentiality
  • Self-starter who is able to work independently
  • Excellent organizational skills and ability to complete tasks in a timely manner
  • Minimum of 3-5 years of related experience in an administrative function
Job ID: 394995
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