PrideStaff is recruiting for a well-established South City manufacturer/government contractor who needs an experienced Payroll Administrator who would also be comfortable acting as the company's Human Resources Generalist. The ideal candidate will be interested in remaining with the same company for many years.
JOB DUTIES AND RESPONSIBILITIES:
Manage and oversee all aspects of payroll, including, but not limited to: processing a timely and accurate payroll on a weekly basis; maintaining, checking and balancing weekly time cards; functioning as administrator for the time clock system; processing approved salary and wage rate adjustments or bonuses; keeping track of deductions, garnishments, personal and vacation time; distributing check advices weekly to department managers; completing the payroll journal entry report; preparing and submitting Federal, FICA and state income tax deposits; reviewing and processing expense reports; oversee the onboarding of all new employees by executing their background screening, pre-employment physical, and new hire paperwork; and set-up and transfer ACH payments weekly to employees through the commercial bank used by the company.
Maintain and protect confidential information pertaining to the company and employees by adhering to strict confidentiality and using protected and encrypted forms of communication when external transmission is necessary.
Prepare monthly, quarterly and annual payroll and sales tax forms.
Perform year-end payroll and tax activities, including, but not limited to: preparing or processing and printing P-10s and year-end W2s, W3s, 1099s, 1096s and annual compensation letters.
Assist Department Managers in recruiting and retaining qualified personnel to fill vacancies within the company, including, but not limited to: distributing and verifying accuracy of all employment applications and personnel forms; posting jobs online and pre-screening applicants, sending qualified applicants along for consideration by the department managers; maintain applicant database; compute appropriate salary within the appropriate ranges and budgets; schedule interviews between department managers and candidates; computing and providing counter-offers to new and existing employees for retention when necessary; act as the primary contact between department managers and any employment agencies utilized.
Participate in negotiating contracts with customers/reps/distributors (terms, LOCs, progress payments, discounts, etc.), interfacing with outside professional services.
Assist employees and department managers with employee relations issues, including, but not limited to: preparing periodic personnel summaries and reports, and various annual filings related to personnel, EEO and safety violations; answering all employee general questions and inquiries in the areas of benefits and employee relations; participate in the review of personnel policies and make recommendations; possess strong knowledge and understanding of company policies, procedures and practices; resolve conflict when necessary by applying consistent application of Human Resources principles and company policy and procedures; plan and set-up company-wide meetings, luncheons, retirement parties and other events; keep track of anniversaries and order cakes/cards/gifts and cut checks for milestone anniversaries; process, protect and maintain employee confidential files; process Recommendations for Corrective Action (RCAs) and assist Management in disciplinary procedure administration; send flowers/donations for funerals or other life events.
Perform accounting and sales functions, including, but not limited to: maintaining the daily cash report; reconciling bank accounts; maintaining petty cash; processing credit card payments and maintaining a credit card activity worksheet; approving customer credit for orders; running D&B reports as needed; making weekly collection calls to customers who are past due; processing cash receipts, and completing special assignments and projects as required.
Oversee all benefits administration, including, but not limited to: participating in the negotiation of periodic personnel/benefits related contracts and interface with outside professional services; assisting employees with benefit enrollment; keeping track of employee benefit eligibility and presenting these benefits to the employee for enrollment in a timely manner; maintain and process health, life, STD, LTD insurance and medical flex account; prepare check requests for benefits insurance invoices and process health, life and workers compensation claims.
Oversee all aspects of the company’s 401(k) and profit-sharing program, including, but not limited to: setting up up semi-annual meetings for new 401(k) enrollees; processing month-end 401(k) contributions and loans; distributing all fund/fee changes/404-a’s, etc. to employees and former employees who have money left in their accounts; scanning documents and sending pdf files to financial advisors and/or outside legal counsel; function as a trustee of the Pandjiris, Inc. 401(k) and Profit Sharing Plan (including monitoring third party reporting, and working with outside administrators and financial advisors, ensure deposits are made timely, perform required annual tests, review activity, serve and advise plan participants)
Record and Maintain Official Stock Ledger.
Chair the annual United Way Campaign.
Participate in Management Team (determine direction of the company; periodic meetings).
Certificate or diploma in Accounting, Bookkeeping or Payroll from an accredited educational institute with at least 2 years of Accounting experience
Associates in Accounting
MINIMUM REQUIRED SKILLS AND EXPERIENCE:
At least 2 years of experience in any of the following areas: Accounting, Bookkeeping, Finance, Banking, Payroll, or Human Resources.
Strong familiarity with Excel and computer processing.
Excellent mathematical, organizational, analytical and problem-solving skills.
Excellent customer service and interpersonal skills.
Excellent oral and written communication skills, able to communicate effectively with all levels of the organization.
Must possess a self-starting “can do” attitude.
Must be able to strictly adhere to maintaining and securing confidential information.
Must maintain excellent attendance and serve as an example to other employees.
Must be trainable, willing to learn new skills and be willing to cross-train to different areas.
Must be interested in a long-term career and following a career path.
PREFERRED SKILLS AND EXPERIENCE:
Bachelor’s Degree in Accounting or Finance from a four-year university
Bachelors Degree in Human Resources with either a minor or certificate in Accounting, or at least 2 years of experience in Accounting, Finance, Payroll or Bookkeeping
Current CPA license in good standing.
Human Resources exposure and knowledge in the areas of Payroll, Benefits, Human Relations, Compensation, Hiring and Retention.
Prior face-to-face customer service experience with proven track record of customer satisfaction.
Strong proficiency in computer skills and working with a computer operating system.
General knowledge of GAAP and Accounting concepts.
Strong proficiency and experience with any of the following Accounting and Accounting-Related computer-based technologies: Aptean/Encompix/Shoppro, Microsoft Excel, Lotus Notes, Lotus 123, Crystal Reports, Monarch Report Writer software, Microsoft Word, Word Perfect, Sage/Abra Payroll software, Windows 10 Professional.
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