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Procurement Technician at Preferred Solutions Group

Procurement Technician

Preferred Solutions Group Rockville, MD Full-Time
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Preferred Solutions Group (PSG) is a woman owned business based in Washington, DC that is uniquely qualified to serve small businesses and corporations alike as they seek to address shifting personnel needs in an ever changing environment.  An established part of the Washington, DC community, PSG has maintained effective and successful relationships with a diverse group of companies and federal agencies since its founding in 1987. 

We are currently looking for an experienced Procurement Technician.

Position Description:

Duties include:

  • Prepare, organize and maintain contract file folders. 
  • Gather and assemble necessary data for the award and documentation of a contract.
  • Track the status of reports and deliverables; prepare status reports.
  • Log contract modifications and contract award; distribute copies of modifications and award documents.
  • Work with staff on the preparation and verification of purchase orders and other contract actions.
  • Review submitted documents for completeness and compliance with regulations and policies.
  • Troubleshoot invoice problems; correspond with OFM for resolution of issues.
  • Monitor and prepare purchase requests or similar documents for procurement needs.
  • Use various acquisition systems such as NIH New Business System (NBS) and OASYS for reporting: enter, update and track data in established spreadsheets.
  • Use established suspense tracking systems to document completion of tasks.
  • Facilitate closeout of contracts. Maintain records on closed contracts and, in accordance with NIH regulations, coordinate shipment of contract files to and retrieval from the Federal Records Centers; coordinate destruction of files.
  • Respond to incoming and outgoing mail within 1 business day.
  • Provide support with other tasks, including meeting support, to Contracting Officers and Team Leaders of the Acquisition Branch.
  • Manage timely processing of invoices in the NCI systems for prompt payment.
  • Manage timely processing of deliverables in the NCI systems for acceptance.
  • Communicate phone messages to appropriate OA staff member.
  • Maintain shared calendar information and keep meetings up to date and organized.
  • Travel to offsite meetings in support of acquisition office, as allowed per STOPS Travel SOP.

Position Requirements:

  • Associate’s degree in a related discipline. Two (2) years of specialized experience plus a high school diploma is equivalent to an Associate’s degree.
  • Minimum of five (5) years of experience in a related field.
  • Knowledge of personal computer using Word, Excel, and Outlook to perform word processing, database management and tracking and updating information on spreadsheets.
  • Knowledge of correct grammar, spelling, punctuation, capitalization, and style.
  • Strong communications skills, both oral and written.
  • Excellent organizational and time management skills.

Please note:

 **Applicants will receive consideration without regard to race, color, religion, sex or national origin.**

Recommended skills

Time Management
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