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Administrative Manager job in Summit at PrideStaff

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Administrative Manager at PrideStaff

Administrative Manager

PrideStaff Summit, NJ Full Time
$65,000 - $75,000/Year
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Administrative Manager

Shift/Hours: Monday - Friday 8am-5pm

Compensation:  $70,000+ depending on experience

Location: Summit, NJ 

*This position is partially remote, and office attendance will depend on partner schedules.

Experience: 5+ years

*Direct Hire

 

We are excited to share a new opportunity! PrideStaff, a nationally recognized staffing company, has been given an opportunity to assist a local financial services firm hire an Administrative Manager.

A successful Administrative Manager possesses structure, attention to detail and organization, quality focus, high energy and flexibility to a high-paced deadline driven organization. In this role you will need to work well in a team environment, be able to represent the group with professional courtesy and acumen and deliver flawless work output.

Apply directly to this posting for immediate consideration! Or call

862-701-6950
.

Administrative Manager Responsibilities:

    • Overall responsibility for firm administration and support
    • Maintain complex and detailed calendars with a keen attention to detail
    • Manage the coordination and logistics of both internal and external meetings including quarterly board meetings with portfolio companies and calls with investors
    • Interface with external accounting firms to maintain books and records
    • Manage quarterly and annual financial budgets for management company
    • Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines
    • Manage relationship with external financial institutions and banks and keep track of various bank accounts for funds and investment entities
    • Prepare spreadsheets and PowerPoint presentations for meetings
    • Manage office including interaction with landlord and key vendors as required
    • Produce high quality emails and messages to individuals at all levels
    • Lead and coordinate on ad hoc projects as requested
    • Maintain and prepare quarterly and/or annual filings for various legal investment entities

We offer:

  • Meaningful and challenging work opportunities to accelerate personal growth and provide the opportunity to take on increasing responsibility in a growing private equity firm. 
  • Competitive compensation including base salary and bonus.
  • Excellent medical, dental, and vision coverage for you and your dependents with no wait period.
  • Life and disability insurance.
  • A great 401(k) with match.
  • Dynamic, modern work environments that promote collaboration and creativity.
  • Flexible time off, dress code, and work location policies to balance your work and life in the ways that suit you best.

You Have:

  • Five or more years of relevant experience
  • A Bachelor’s degree required; Accounting or Business degree preferred
  • Comfortable working with various software and IT platforms
  • Strong interpersonal, written, and oral communication skills
  • Driven, proactive thinker with strong organizational skills
  • Excellent telephone etiquette and ability to manage competing priorities i.e., calendar management
  • Strong collaboration skills; with a proven track record of working in highly matrixed organization, and with senior-level stakeholders
  • Willing to learn and take on new challenges with a flexible, can-do attitude
  • Experience strategically supporting multiple senior leaders with different goals and objectives
  • Proficiency with Gmail and Google applications, Microsoft Office (Word, PowerPoint, Excel) and QuickBooks
  • Tact and good judgment in confidential situations, and proven experience interacting with senior management

Recommended Skills

Attention To Detail
Positive Attitude
Coordinating
Self Motivation
Decision Making
Courtesy

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