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Administrative Assistant

BayOne Solutions Palo Alto Contractor
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Job Duration:           6+ months



·        Responsible for the operation of daily office functions and duties, including active and autonomous administrative support to the Manager.

·        May perform and / or administer some special projects in collaboration with various staff members.

·        Managing calendar and e-mails for the Manager on their behalf.

·        Monitoring actions and manage reminders

·        Arranging meetings for Managers including co-ordination of Team Meetings and larger external events.

·        Co-ordination of travel arrangements, including organizational preparation and follow up like booking of travel expenses for the manager

·        Booking meeting rooms / venues for the team.

·        Managing Workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, etc.

·        Preparation and follow up of meetings including taking meeting minutes and keeping action item trackers up to date.

·        Manage shared drives and Microsoft Team sites

·        Admin support for new starters into the team to include ordering of equipment and monitoring induction.

·        Central contact and all other ad-hoc support as needed by Manager and his/her team.

·        Resolving simple issues with limited guidance

·        Proactive and able to identify issues and raise them appropriately to the manage

·        Monitoring actuals and budgets through Microsoft tools.


Work experience:

·        At least 5 years of experience as administrative assistant or comparable experience


Education and qualification / skills and competencies


·        English: Level 3: Fluent

·        Extensive Experience with Microsoft Outlook, Word, Excel, Powerpoint, and Skype for Business.

·        Experience with Microsoft Sharepoint is desirable.

·        Experience with SAP Concur for travel booking and expenses is desirable.

Recommended skills

Booking (Sales)
Taking Meeting Minutes
Microsoft Excel


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Administrative Assistant
Estimated Salary: $69K
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BayOne, an information technology outsourcing company specializes in Consulting services, Infrastructure & Application outsourcing and Application solutions. Here, committed and unflinching teams of consultants come together to provide top-quality, cost-effective & quick solutions to the valued customers.

Understanding the needs and challenges and coming up with the best solutions is what makes BayOne a trusted name for its customers. A never-ending and relentless drive to bring its customers complete, reliable and secure solutions helps meet the required goals and demands of the future.

A strategic collaboration, wherein understanding the client’s requirements is supreme, enables the development of an intricate architectural and design solution that unleashes the customer’s potential. This creates the required business impact that transforms the customers’ business processes.

The existing and offering portfolio includes business and technology services comprising of IT Consulting, Application Development, Systems Integration, Application Management Outsourcing, Testing, Data Warehousing and Business Intelligence, Application Security, CRM Services and Legacy Modernization.

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