Company Profile:

Founded in 1992 and based in Atlanta, Safe-Guard Products is driven by the steadfast commitment to provide unparalleled service and the highest quality vehicle protection products to the automotive, RV, marine, and motorcycle/powersports industries. In their twenty-five-year history, Safe-Guard has grown to over 500 employees across the U.S., with a client roster of over 35 leading brands, who serve over 10,000 dealers, and protect over 11 million consumers under Safe-Guard contracts.

Safe-Guard’s mission is to provide products and solutions to the motor vehicle industry that drive customer retention and protect consumers from the perils of ownership. Safe-Guard is experiencing dynamic growth and has earned a stellar reputation from customers, partners, and peers by providing: 1) the highest quality protection products in the industry, 2) a broad platform of value-added technology, marketing, and training solutions, and 3) unparalleled client and customer service.

POSITION OVERVIEW: Executive Assistant

Reporting directly to the COO, the Executive Assistant provides executive support in a one-on-many  working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO and the executive team.. The Executive Assistant also organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities:

Executive Support

·         Assist  in a full range of administrative, clerical, and office support for the entire Executive

·         Completes a broad variety of administrative tasks for the,  CEO and C Level team including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings

·         Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.

·         Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.

·         Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact

·         Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

·         Manages and coordinates several employee focused events throughout the year.

Senior Management Liaison

·         Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings (as needed)

·         Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings

Administrative

·         Filing/organizing; copy/scan/fax; interoffice mail drop off

·         Guest and visitor management

·         Coordinate internal & external meetings as needed for executive team – manage program attendance, catering room prep, AV equipment and clean up

·         Build effective professional relationships with other departments, vendors, business partners, and other teams

·         Interface with travel agency and other vendors on Executive travel

·         Order supplies for the Management Team

·         Assist Facilities team,on an exception basis  to handle requests regarding keys; parking; cleaning/maintenance; building temperature settings; general facilities requests, etc and learn to use their system.

·         Maintain upkeep of Exec Conference Room and Board Room; stocking/inventory/monthly order

·         Manage shipping/receiving requests for Executive Team

·         Assist in special assignments and other duties as assigned