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Job Requirements
· Three years minimum experience utilizing standard office procedures and equipment
· Ability to read and interpret contractual language
· Proficiency with English language, grammar, spelling and punctuation
· Ability to use a personal computer at high-level proficiency using Word, Excel, Outlook and Adobe
· Significant experience proofreading and editing documents
· Ability to work with minimum supervision and handle multiple priorities simultaneously
· Ability to follow detailed instructions
· Ability to problem solve
· Ability to effectively listen and communicate professionally both verbally and in writing
· Ability to work independently within a team environment
· Proficiency operating a multi-line telephone system
Physical Job Requirements:
The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work performed in an office requires the ability to operate computers and various pieces of office equipment, including the telephone. Use may be moderate (average 2 hours per day) to heavy (4 or more hours per day).
While performing this position’s duties, the employee is frequently required to stand and/or sit for prolonged periods of time; walk; talk; hear; use hands to manipulate; handle; feel or operate objects, tools or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop; kneel; crouch or crawl.
The employee may occasionally lift and or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
Preferred Education and Experience:
A combination of experience and education is required to qualify for the position. A typical qualifying combination would be:
Experience:
Three years of applicable experience in jobs that have included word processing and a variety of administrative specialist duties (education may be substituted for some experience)
Education:
Associate degree (additional qualifying experience may be substituted for education)
Special Requirements:
Possession of a valid drivers' license and proof of insurance that meets corporate liability policy’s minimum requirements may be required when traveling for business purposes.
Do you have these requirements?
Administrative Specialist
The Administrative Specialist for the accounting department provides general and specialized support services for corporate and field staff and management. The Specialist also provides data entry support; assists with large document preparation; maintains contract files; provides general office support; assists with travel arrangements; assists with corporate archives and facilities management; provides computer assistance and performs receptionist duties as needed.
Specific job goals, objectives and tasks are established for each employee as part of the annual evaluation and work plan process. Duties and r esponsibilities include, but are not limited to:
· Enter vouchers, invoices, budgets and other data into various spreadsheets
· Assist with large document and contract preparation
· Prepare monthly and quarterly Board and departmental reports
· Prepare internal and external documents, assist with formatting, typing, proofreading and editing documents in draft and final form, compile appendices and attachments an d distribute copies
· Review, maintain and file original contracts ensuring the necessary requirements have been met
· Conduct vendor file and vendor certification audits
· Process and track employee airline reservation requests securing the best price and time for travel
· Perform receptionist duties as needed and serve as back-up for reception desk
· Assist with ordering supplies and inventory tracking
· Perform other duties as assigned
· Three years minimum experience utilizing standard office procedures and equipment
· Ability to read and interpret contractual language
· Proficiency with English language, grammar, spelling and punctuation
· Ability to use a personal computer at high-level proficiency using Word, Excel, Outlook and Adobe
· Significant experience proofreading and editing documents
· Ability to work with minimum supervision and handle multiple priorities simultaneously
· Ability to follow detailed instructions
· Ability to problem solve
· Ability to effectively listen and communicate professionally both verbally and in writing
· Ability to work independently within a team environment
· Proficiency operating a multi-line telephone system
Physical Job Requirements:
The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work performed in an office requires the ability to operate computers and various pieces of office equipment, including the telephone. Use may be moderate (average 2 hours per day) to heavy (4 or more hours per day).
While performing this position’s duties, the employee is frequently required to stand and/or sit for prolonged periods of time; walk; talk; hear; use hands to manipulate; handle; feel or operate objects, tools or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop; kneel; crouch or crawl.
The employee may occasionally lift and or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
Preferred Education and Experience:
A combination of experience and education is required to qualify for the position. A typical qualifying combination would be:
Experience:
Three years of applicable experience in jobs that have included word processing and a variety of administrative specialist duties (education may be substituted for some experience)
Education:
Associate degree (additional qualifying experience may be substituted for education)
Special Requirements:
Possession of a valid drivers' license and proof of insurance that meets corporate liability policy’s minimum requirements may be required when traveling for business purposes.
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CareerBuilder Estimated Salary What is the Careerbuilder Estimated Salary? Only about 20% of the jobs in our search results contain salary information. When a job posting doesn’t include a salary, we estimate it by looking at similar jobs in the same industry in that location. It is not necessarily endorsed by the employer and actual compensation may vary based on your experience.
What is the Careerbuilder Estimated Salary?
Only about 20% of the jobs in our search results contain salary information. When a job posting doesn’t include a salary, we estimate it by looking at similar jobs in the same industry in that location. It is not necessarily endorsed by the employer and actual compensation may vary based on your experience.Career Path
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