Project Support Assistant 2 and Office Support Coordinator
Levi Hunter
Arlington, VA
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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Adobe Illustrator, Adobe InDesign, Background Investigation, Billing, Business Solutions, Calendar Management, Communication Skills, Data Entry, Data Processing, Design Document, Detail Oriented, Establish Priorities, Event Management, Expense Reporting Software, Expense Reports, File Systems, Financial Reporting, Financial Systems, High School Diploma, Information Technology & Information Systems, Interpersonal Skills, Microsoft Excel, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Onboarding, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Project Close-Out, Project Execution, Project Planning, Project/Program Coordination, Real Estate, Regulations, Regulatory Compliance, Spreadsheets, Systems Maintenance, Team Building, Telephone Skills, Word Processing, Writing Skills
LOCATION
Arlington, VA
POSTED
13 days ago
Project Support Assistant 2 and Office Support Coordinator
Pay is $29.72 per hour
Onsite 5 days/week in Arlington, VA office
6 Month Contract to Perm Position
Must be authorized to work in the US
Pay is $29.72 per hour
Onsite 5 days/week in Arlington, VA office
6 Month Contract to Perm Position
Must be authorized to work in the US
Key Responsibilities
Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system
Is coordinator of project communications
Frequently interacts with upper management on related project issues, as well as external clients
Performs scanning and electronic filing
Answers phones
Greets and directs visitors
Assembles documents (reproduction and collation)
Performs word processing and data entry
Tracking, logging, and following up on real estate and facility needs utilizing tracking system and communicating updates to appropriate stakeholders
Submits badging requests for building and suite level badging access
Updates floorplans and wayfinding for professionals as they hire and leave organization, attention to detail required
Owns and manages regional office spreadsheet and security requirements status for each regional offices. Requires communication with office leads/admins and teams and management of components required by security.
Event planning for projects and department teams to include ordering food, reserving rooms, helping set up training and tracking of team building events.
Building and maintain workflows- online tool
Creation of posters and update monthly slide show that showcases announcements, birthdays/anniversaries and new hires in InDesign/Illustrator or other creative platforms
Creation of Microsoft Forms for various needs
Reproduction of design documents, binding, shipping to clients
Orders office supplies
Maintains project calendar
Arranges project-related meetings, travel and/or events. May travel with project team
Generates or distributes ad hoc reports using various business systems and databases to internal project team
Generates simple documents, such as letters and memos
Generates more complex documents, such as spreadsheets, presentations, and project reports
May coordinate collection of timesheets
May route and track invoices
May verify accuracy of invoices prior to approval
Performs other general clerical duties as needed
Individual contributor with no subordinates
Is coordinator of project communications
Frequently interacts with upper management on related project issues, as well as external clients
Performs scanning and electronic filing
Answers phones
Greets and directs visitors
Assembles documents (reproduction and collation)
Performs word processing and data entry
Tracking, logging, and following up on real estate and facility needs utilizing tracking system and communicating updates to appropriate stakeholders
Submits badging requests for building and suite level badging access
Updates floorplans and wayfinding for professionals as they hire and leave organization, attention to detail required
Owns and manages regional office spreadsheet and security requirements status for each regional offices. Requires communication with office leads/admins and teams and management of components required by security.
Event planning for projects and department teams to include ordering food, reserving rooms, helping set up training and tracking of team building events.
Building and maintain workflows- online tool
Creation of posters and update monthly slide show that showcases announcements, birthdays/anniversaries and new hires in InDesign/Illustrator or other creative platforms
Creation of Microsoft Forms for various needs
Reproduction of design documents, binding, shipping to clients
Orders office supplies
Maintains project calendar
Arranges project-related meetings, travel and/or events. May travel with project team
Generates or distributes ad hoc reports using various business systems and databases to internal project team
Generates simple documents, such as letters and memos
Generates more complex documents, such as spreadsheets, presentations, and project reports
May coordinate collection of timesheets
May route and track invoices
May verify accuracy of invoices prior to approval
Performs other general clerical duties as needed
Individual contributor with no subordinates
Skills:
Minimum Qualifications
Minimum Qualifications
Intermediate spreadsheet and word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
Preferred Qualifications
5+ years relevant experience preferred
High School Diploma or equivalent preferred
Preferred Skills:
High School Diploma or equivalent preferred
Preferred Skills:
Intermediate MS Word skills
Intermediate MS Excel and PowerPoint skills
Intermediate MS Outlook skills
Spelling and grammar skills
Concentration and cognitive skills
Initiative
Interpersonal skills
Attention to detail and reading comprehension
Communication skills, including verbal and written skills
Ethics and values
Integrity and trust
Ability to make decisions
Ability to prioritize
Problem-solving ability
Expense Reporting Systems (Creating)
Expense Reporting Policies and Procedures (Reviewing and approving)
Time Reporting Systems
Time Reporting Policies and Procedures
PeopleSoft and Blueprint Basic Users
Telephony and Web Conferencing
Electronic Repository Systems
Travel Systems
Financial Information Systems/Business Reporting System
Intermediate MS Excel and PowerPoint skills
Intermediate MS Outlook skills
Spelling and grammar skills
Concentration and cognitive skills
Initiative
Interpersonal skills
Attention to detail and reading comprehension
Communication skills, including verbal and written skills
Ethics and values
Integrity and trust
Ability to make decisions
Ability to prioritize
Problem-solving ability
Expense Reporting Systems (Creating)
Expense Reporting Policies and Procedures (Reviewing and approving)
Time Reporting Systems
Time Reporting Policies and Procedures
PeopleSoft and Blueprint Basic Users
Telephony and Web Conferencing
Electronic Repository Systems
Travel Systems
Financial Information Systems/Business Reporting System
Job Summary
Candidate must have intermediate to advanced Microsoft Suite technical skills, strong interpersonal skills, and knowledge of electronic file structures/filing. Knowledge of electronic submittal practices and SPECS Intact is also strongly preferred.
To provide support to project team and management under minimal supervision. Incumbents have demonstrated proficiency in the project support role and are able to utilize frequent independent judgment, as needed. Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Adapts past project knowledge to the needs of the current project with minimal direction or review needed from project management. Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.
Has comfort with ambiguity and building office procedures, keeps detailed records. Creative and organized and knowledge of InDesign and Illustrator is preferred.
About the Company
L