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Project Manager 2 (Non-IT)

First Tek, Inc.

Vancouver, WA

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JOB DETAILS
SKILLS
Accounts Payable, Adobe Flash, Analysis Skills, Application Programming Interface (API), Asset Management, Auditing, Best Practices, Billing, Budgeting, Business Administration, Business Analysis, Business Model, Change Management, Computer Science, Conferences, Conflict Resolution, Consulting, Contingency Plans, Continuous Improvement, Contract Management, Corrective Action, Data Analysis, Data Collection, Documentation, Driver's License, Energy & Utilities, Enterprise Architecture, Enterprise Protection, Ergonomics, Federal Contracts, Federal Laws and Regulations, First Aid, Fleet Management, Funding, Gap Analysis, Government, Hand Tools, Hazard Analysis, Hazardous Materials/Substances, High Voltage (HV), IRC (Internet Relay Chat), ISO (International Organization for Standardization), Interpret Regulations, Inventory Management, Investment Management, Logistics Management, Management of Information Systems/Technology (MIS), Material Moving, Materials Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Project, Microsoft Word, Needs Assessment, Negotiation Skills, On Site Support, Operational Audit, Organizational Development/Management, People Management, Performance Management, Performance Metrics, Performance Reviews, Plan Meetings, Policy Development, Problem Solving Skills, Procedure Development, Process Development, Process Hazard Analysis (PHA), Process Improvement, Product Lifecycle, Product Reviews, Program Planning, Project Development, Project Evaluation, Project Management Professional (PMP), Project Planning, Project Schedule, Project Tracking, Project/Program Management, Purchasing/Procurement, Record Keeping, Regulatory Submissions, Reimbursement, Requirements Management, Resource Management, Risk, Risk Analysis, Risk Management, Safety Systems, Safety Training, Safety/Work Safety, Security Architecture, Seminars, Staff Training, Statement of Work (SOW), Status Reports, Supply Chain, Surveillance, System Integration (SI), Systems Administration/Management, Team Lead/Manager, Testing, Time Management, United States Department of Energy (DOE), Vehicle Driving, Vendor/Supplier Selection, Warehousing, Willing to Travel, Work From Home
LOCATION
Vancouver, WA
POSTED
1 day ago
API_PM2_NSL_20260121_CORA.docx

*** | SUPPLEMENTAL LABOR MANAGEMENT OFFICE

ADDITIONAL PROCUREMENT INFORMATION (API)

Title & Level

Project Manager 2

Work Group Location

Vancouver, WA

Specialty

N/A

Offsite Work Eligibility*

Situational Telework

Organization

NSL

Number of Days Onsite

5 days per Week

Hours

Full-Time, up to 40 hours

Additional Information



Overtime

10% anticipated





On-Call

No





Travel

Up to 10% for travel to field locations/meetings





FN Status

NOT open to Foreign Nationals





* Current telework, remote work and onsite support is based on BPA s business needs and is subject to change or termination at any time.

** Assignments with the Remote Designation must reside in WA, OR, ID or MT. Case-by-case exceptions may apply only when in the best interest of BPA.

OVERVIEW

Assignment

The assignment works closely with the Logistics Manager to develop special projects, and support implementation across organizations. This requires providing support in supply chain strategies, including long range and intermediate planning and development of programs, systems, and work processes, which are necessary to fully implement right-cost solutions. It is essential this assignment works with all organizations supporting data and industry sources to ensure the viability of these solutions, and recommendations.

Organization

The Logistic Services (NSL) organization provides certain specialized services in support of its customers including contracting for services, materials, and equipment; materials management, including warehousing of inventory; inventory management; order filling; transportation and fleet management; asset utilization and investment recovery; hazardous materials processing and disposal; Information systems management as it applies to NSL, including management of material and equipment catalogs.

NSL is responsible for continuous improvement of Supply Chain processes and implements Agency-wide initiatives that consider planning, design, purchasing, delivery, and the payment of goods and services. The Logistic Services organization works closely with the Supply Chain Policy and Governance Office and the Accounts Payable staff, as well as the Program Offices, to implement industry best practices and to ensure efficient and effective supply chain solutions across all BPA supply chain activities.

ASSIGNMENT RESPONSIBILITIES

Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.

Help facilitate and coordinate the completion of training and change management efforts supporting the process changes implementation and adoption.

Provide project management skills to support project planning and process, providing guidance on the PMI-based project management methodology and best practices, including:

Investigate ways to integrate project constraints into the business portfolio decision-making process.

Identify and request necessary subject matter experts needed during the project.

Recommend/request appropriate project resources to fulfill project needs. (Note: resource requests must be submitted to, coordinated with, and provided by appropriate BPA performance managers.)

Collaborate with business units and BPA performance managers to identify any resource allocation issues and make suggestions to resolve.

Schedule and lead project team meetings ranging from recurring working meetings to requirements gathering across organizational units to varying levels of program/project management stakeholders.

Recommend an overall roadmap of efforts required to achieve program initiatives and project objectives.

Suggest improvement(s) to project expectations, approach, roadmaps, work plans, deliverables, and goals.

Draft project plans, suggest resource strategies, and help with funding estimates required to advance each assigned project / defined effort.

Alert BPA manager of and obtain appropriate authorization for any potential changes to project cost, schedule, or performance.

Serve as liaison between business and technical aspects of projects, including recommending project stages and assessing business potential risks for each stage.

Organize, coordinate, and help monitor progress of assigned projects to track timelines, milestones, deadlines, standards, and targets, alerting BPA personnel of any obstacles / potential delay to project timelines, targets, or success. Provide corrective action recommendations for BPA consideration.

Coordinate activities for assigned projects that enable goals or objectives to be accomplished within the prescribed time frame and funding parameters, escalating concerns to appropriate BPA manager / personnel.

Collaborate with BPA manager and internal stakeholders to facilitate the tasks and activities of project team(s) and to properly understand related business needs, dependencies on other initiatives, and how best to effectively deploy end products.

Provide background information, technical input, options, and recommendations for project decisions as requested by BPA personnel; work with appropriate parties to help facilitate resolution of conflicting team positions.

Draft and distribute project status reports on a regular or as requested basis.

Maintain consistent communication with project sponsors, performance managers, and clients on the progress of the project vis-a-vis the work plan.

Collaborate and work with project sponsors and BPA performance managers to help identify obstacles and suggest remediation(s) of those obstacles impacting timely project completion.

Capture project lessons learned and provide draft recommendations for appropriate BPA management review and approval/acceptance.

Provide project risk management assistance by:

Identify potential areas of risk and obtain guidance from appropriate BPA manager, Contracting Officer s Representative (COR), or Contracting Officer (CO).

Monitor and track resolution of issues and risks identified within the projects, as well as compliance-related dependencies.

Maintain a standard issue, risk, and/or action logs.

Draft and recommend potential contingency plans to minimize risks for acceptance by appropriate BPA manager/personnel.

Communicate regularly with project sponsors, stakeholders, and BPA managers to further assignments timely and without delay.

Support, draft, and help ensure the following functions:

Written communication and draft sponsor communication

Project team communications and coordination

Coordination with relevant BPA resources to (e.g. IT, Enterprise Architecture, Security, Facilities, etc.)

Support the following deliverables:

Scope definition and management.

Process and system design requirements.

Communication and project management best practice gap analysis.

Gather business requirements and needs analysis from various stakeholder perspectives.

Help draft plan for organizational design and change management requirements as developed and approved by the BPA manager.

Partner with project teams to enhance and assist BPA management with implementing the asset management lifecycle business model.

Identify resistance and performance gaps, and help develop as well as assist BPA management with implementing corrective actions.

Perform gap analysis from the as is to the to be state.

Provide support in defining appropriate performance metrics and track progress towards targets.

Facilitate change management methodology and serve as a change management resource for managers in helping them fulfill the role of change sponsor.

Provide support and collaborate with front-line managers and supervisors and provide suggestions for staff adoption to a new or revised business model for asset management processes and concepts.

Help perform data analysis, report building, and system configuration changes.

Utilize analytical techniques to decompose high-level information into details and abstract up from low-level information to resolve solution vs. requirements conflicts.

Participate in the coordination of asset management and portfolio operations, including review and help follow-up of information and capabilities requests.

Coordinate data gathering requirements, system integration requirements, and planning, tracking, and reporting requirements.

Mark documents and maintain filing system(s), files, emails and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.

When necessary, help with successful transition of a project or program of projects to another project manager including any training, documentation, or meeting coordination required to bring the new PM fully up to speed on all critical aspects of the work and introduce them to executive sponsors and key stakeholders.

Coordinate and assist BPA management with transitions of identified project resources as needed. This may include gathering information from departing/transitioning resources to identify subject matter expertise, documenting workloads, identifying training requirements to facilitate smooth transitions.

REQUIREMENTS

Education & Corresponding Experience (required on matrix)

A degree in business administration or management, organizational development, computer science, or engineering is highly preferred.

5 years of experience is required with an applicable bachelor s degree.

7 years of experience is required with an applicable associate degree.

10 years of experience is required without a degree or applicable degree.

Experience must include direct work experience in a project management capacity, including all aspects of process development and execution.

Note: Level 2 is typically responsible for medium-sized projects (less than ***M lifecycle cost) or portions of larger projects.

Required Technical Skills & Experience (required on matrix)

MS Project skill including project management features such as: experience with the fundamental operation, function, and workflow of Microsoft Project regarding timelines, dependencies, project expectations, milestones, and resources.

Previous portfolio management experience in an asset intensive industry.

Intermediate level proficiency with Visio, Access and SharePoint.

Proficiency required with Microsoft Office Suite software such as MS Word, PowerPoint, Excel, and Outlook.

Preferred Skills & Experience (optional on matrix)

PMI or PMP certification.

Change Management certification.

Energy and/or utility industry experience.

Asset Management experience.

Experience with ISO 55000.

Additional Requirements (not required on matrix)



Valid U.S. Driver s License is required.

Appendices

The following appendices apply to this assignment and may be downloaded from the Fieldglass Reference Library:



Offsite Work

Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the assignment.)

Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.

CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES

The following is a list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined must be in place, via processes and procedures, to mitigate the associated risks. The BPA manager s acceptance of the API or CWSD serves as their attestation that all applicable mitigation measures listed below are or will be established and adhered to in their organization.

Area of potential Closely Associated / Inherently Government function

Mitigation Measures

Access to Confidential / Sensitive Information

CFTE must sign NDA (Non-Disclosure Agreements) at beginning of assignments. (Does not apply to Craft assignments)

CFTE must complete annual Information Security and Privacy Awareness training.

CFTE must complete and pass background investigations of an appropriate level.

Acquisition Planning / Source Selection

CFTE are not permitted to serve as voting members for acquisition selections.

All purchasing decisions must be made by appropriate federal personnel (Contracting Officers).

All acquisition documents (requirements,
SOW s, evaluation criteria, etc.) must be reviewed, finalized and approved by appropriate BPA federal personnel.

Only Contracting Officers are authorized to obligate BPA funds.

Agency / Org Planning

All drafts, documents, materials and recommendations must be reviewed, finalized and approved by appropriate BPA federal personnel.

Budget / Finance Prep

Only Federal Employees may determine budget priorities & allocations.

BFTE must control and finalize / approve all budgets and related documentation, including that for projects, programs and Organizations.

Contract Management

All Contractual documents, including invoices must be finalized / approved by appropriate Federal personnel.

All contract-related decisions (modifications, changes, performance) must be determined by appropriate federal personnel (COs).

Decision Making

CFTE may provide input and recommendations to decision-makers.

Only appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.

Direction & Control
(directing BFTE)

CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.

Work of BFTE must be assigned by federal manager, supervisor, Program / Resource manager or another appropriate designee.

Disposing Govt. Property

All decisions regarding the disposal of BPA property must be made by appropriate federal personnel; and all property dispositions must be directed and controlled by the Investment Recovery Center (IRC).

Dissemination of Agency/Policy Information / Training

All training and any information that is to be disseminated must be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.

Inspection / IT Testing

Processes and procedures must ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).

HR Support

CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).

All work products must be reviewed and finalized by appropriate federal employees.

Policy Development

BPA s process for Policy development includes multiple levels of federal review prior to acceptance / adoption.

Interpretation of Policy/Regulations

Only BPA federal employees may determine the applicability and interpretation of regulations.

CFTE are not permitted to interpret regulations for or on behalf of BPA. Regulations are interpreted by federal personnel and communicated via standards, guides, policies and processes.

Representing BPA

Contract workers are required to identify themselves and their employer in signature blocks, in introductions and have a nameplate outside their cubicle.

CFTE must receive written VP approval to represent BPA at outside events, such as workshops, seminars or conferences.



Page 4 of 4 F_0121_API_TEMPLATE_030626
CFTE NON-CRAFT HIRING SAFETY TRAINING MATRIX



CONTRACT FULL TIME EQUIVALENT (CFTE)

NON-CRAFT HIRING SAFETY TRAINING MATRIX



Purpose:

The Contract Full Time Equivalent (CFTE) Hiring Safety Training Matrix is a hazard assessment for CFTE personnel routine tasks. It is intended to set a common understanding on training requirements between the CFTE personnel and the *** (BPA) managers/supervisors. BPA Requesting Managers should complete this form and coordinate with BPA Supplemental Labor Office during the procurement process to ensure the CFTE position includes a list of required trainings associated with identified tasks, conditions, and exposures. Each task, condition, and exposure indicate which training courses are required, who shall provide those trainings, and when those trainings shall occur.

This form is intended only as a reference document for contractors.

BPA Requesting Manager

(Last, First MI)

Jason Hairston

Date

6/3/2026

CFTE Job Title

Project Manager 2

Org

NSL

PPE provided by Supplier or Contractor?

Yes No

If yes, list required PPE: Click or tap here to enter text.



Identify which Supplier or Contractor medical surveillance programs are required, if any*

Respirator User

Asbestos

Lead

Silica

Hearing Conservation

Other: Click or tap here to enter text.

No Medical Surveillance

*BPA Requesting Managers may use equivalent Job Title Position Hazard Assessments or project Job Hazard Analyses as indicators for which medical surveillance programs may be required. Direct any questions regarding medical surveillance program requirements to the BPA Industrial Hygienist, ***, or ***.

Instructions for BPA Requesting Manager: This template has been pre-populated with tasks and hazards generally associated with CFTE non-craft positions. BPA Requesting Managers must review this document during the CFTE procurement process. The BPA Requesting Manager will:

Select the checkbox next to each task/condition/exposure that may be encountered during the normal course of the assignment.

Identify if the mitigation for applicable tasks/conditions/exposures will be provided by BPA or the Contractor (supplier).

Indicate when the mitigation must occur (pre-hire, post-hire, pre-task).

Pre-Hire Training should be completed prior to the CFTE starting their assignment.

Post-Hire training should be completed prior to exposure to a hazardous environment and/or conducting work at a BPA worksite.

Pre-Task Training should be completed prior to conducting the associated task.

Once complete, the BPA Requesting Manager will send the completed document to the Supplemental Labor Management Office.

The listed tasks, conditions, and exposures are not all inclusive. New processes, unusual tasks, or equipment may trigger the need for specialized training. Consult with your local Safety Manager or BPA Safety Training Manager for guidance.

BPA provided safety training will be the same training provided to Federal Workers.

For the General Comments section, BPA Requesting Managers can list anything that was not already covered and provide clarification to the BPA COR to better understand the CFTE position. It may include tasks, conditions, and/or exposures that are unique to a particular position, work site, or person.

For more information on the PHA process/requirement, reference the Safety and Occupational Health Manual, Safety Management Systems Chapter.

Direct any questions regarding training requirements or issues related to this form to the BPA Safety Training Manager, ***, or ***.

Office & Remote Work/Telework Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training



Exposed to a fire in the building

BPA manager will advise of evacuation protocol and designated gathering location. Annual fire drills will be conducted.

B









Exposed to an earthquake while in the building

BPA manager will advise of evacuation protocol and designated gathering location.

B









Operating office tools (paper cutter, paper punch, staplers, etc.)



None Identified

B







Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training



Performing tasks that may result in repetitive motion injuries, prolonged sitting and computer use

Optional: SUFS Move Safe (HRMIS 016633)

Choose an item.









Ergonomics

Recognize the hazards and know when it is appropriate to stretch and take breaks; ensure a proper desk, chair, and equipment adjusted at the appropriate level; ensure proper lighting. Any ergonomic assessment to be provided by the supplier.

B









Performing tasks that may result in slips, trips or falls such as carrying boxes and walking on stairs or slick surfaces

Review SOHM Chapter 9

Choose an item.











Optional: Slips, Trips & Falls Training (HRMIS 015076)

Choose an item.









Adding electronic devices that were not previously part of the home (monitors, chargers, computing equipment, etc.)

None Identified. On-the-job familiarization (if using BPA-issued equipment).

Choose an item.







Travel / Field Operation Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training



Driving vehicles on public and/or non-public roads

Review SOHM Chapter 19

B











Defensive/Distracted Driving (HRMIS 017057)

B









Worker operates forklifts

Forklift Certification

Choose an item.









Worker operates a fire extinguisher

Fire Extinguisher Use

Choose an item.









Worker operates hand tools

None Identified

Choose an item.









Worker uses personal protective equipment

Personal Protective Equipment

Choose an item.









Worker may be exposed to shock and arc-flash hazard

Shock & Arc Flash Awareness

Choose an item.











Shock & Arc Flash Basic

Choose an item.











Shock & Arc Flash Advanced / Refresher

Choose an item.









Worker may contact but will not disturb Asbestos Containing Material (ACM) or Potentially Asbestos Containing Material (PACM) 2

Asbestos Awareness

Choose an item.









Worker required to work in remote areas where bear encounters may take place

Bear Pepper Spray Training

Choose an item.









Worker exposed to rodent and bird droppings1

Biological/Vermin/Hanta Virus

Choose an item.









Worker exposed to hot and/or cold environments





None Identified

Choose an item.







Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training



Worker exposed to chemicals, such as herbicides or pesticides;

Herbicide Cert. Ref. 4-hr

Choose an item.











Herb Certification 8-hr

Choose an item.











Hazardous Communication

Choose an item.









Worker exposed to lead2

Lead Awareness

Choose an item.











Lead Worker Training

Choose an item.









Worker exposed to mercury

None Identified

Choose an item.









Worker exposed to noise2

Hearing Conservation (Initial)

Hearing Conservation (Annual)

Choose an item.









Worker exposed to silica2

Silica - Awareness

Choose an item.









Worker works at heights higher than 4

Fall Protection, Awareness

Choose an item.











Fall Protection, General

Choose an item.











Fall Protection, Advanced

Choose an item.











Ladder Safety

Choose an item.











Fall Protection, Advanced (TLM)

Choose an item.









Worker is required to take first aid and may be called on to render first aid for: workers on high voltage lines and/or equipment; worker works in remote areas

First Aid/CPR/AED

(Red Cross or AHA Accredited)



Required only if specified in the API

Choose an item.









Worker performs work alone in remote areas

Wilderness Adv. First Aid

Choose an item.









Worker may prepare, transport or receive hazardous materials

DOT 1: Introduction, Classification, and the Hazardous Materials Table

DOT 2: Packaging, Labeling, Marking, and Placarding

DOT 3: Shipping Papers

DOT 4: Loading and Storage

DOT: Security for Shipment of Hazardous Materials

Hazardous Materials: Shipping Lithium Batteries under DOT Exemptions

DOT Hazardous Material Awareness for the General Hazmat Employee









Choose an item.







1 BPA workplace manager to review Hantavirus Prevention Procedure 420-240-1 before performing task.

2 These exposures may require enrollment in a Medical Surveillance Program. Ensure page 1 is marked accordingly.

Other Specific Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training



SAMPLE: Worker may make infrequent visits to field locations or substations

Worker complete the PPE assessment in the SOHM to determine need for PPE such as hard hat, safety glasses, hearing protection, safety vests, Arc Flash clothing or steel-toed boots.

B



X





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Choose an item.









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Choose an item.









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Choose an item.









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Choose an item.







General Comments

BPA Requesting Manager Comments/Additional Considerations:

Click or tap here to enter text.



F_0139_HIRING_SAFETY_TRAINING_MATRIX_121624

About the Company

F

First Tek, Inc.