Payment Specialist

Location: Orlando, FL 32801

Type: 1 year contract on W2

Job Purpose:

• Process invoices, payments, and payroll, prepare related journal entries and perform reconciliations.
• Communicate with internal and external customers to resolve issues, gather information and resolve outstanding balances.
• Assist with preparation of tax reporting, internal policy documentation and understanding of billing instructions through review of contractual agreements.
• Collaborate with team members to achieve monthly metric targets.

Primary Functions: Functions may vary depending on area of assignment:

• Process weekly payroll; setup/stop Garnishments/Child Support/Tax levy orders;
• Process timely and accurate payment activities such as Automated Clearing House (ACH) payments, daily wire transfers, supplier checks, and weekly customer refund checks;
• Process invoice payments, both manually and automatically;
• Create invoices for miscellaneous billings;
• Balance weekly disbursement reports to subsidiary ledgers and ensure work is performed accurately and in a timely manner;
• Respond to requests by monitoring Payroll and Expense inboxes' and e-searching invoices, accounts, inventory or miscellaneous accounts receivables; send invoices to system for upload and validation;
• Analyze and research accounts, inventory invoices, and receipts; work with Materials Fulfillment, Strategic Sourcing, and outside vendors to reconcile OUC accounts;
• Record and file invoices, manage miscellaneous account receivables journal entries, and manage Tungsten folders and invoices (i.e. fix end-user errors commission wide);
• Review and reconcile monthly offset accounts, deferred accounts, bill leases, and allocate miscellaneous receipts from clearing account;
• Identify and resolve misapplied payments and lease discrepancies;
• Update status and account changes with new information after billing;
• Process Business Expense Reports; review, log and file reports; route Business Expense Request if a check must be cut; reach out to the employee/timekeeper if there is an issue with the Expense Report; assist employees with Business Expense inquiries;
• Run a variety of reports, create monthly statements and late fees, and send out collections emails;
• Communicate with other departments on outstanding invoices, provide invoice copies upon request;
• Create and update related written procedures and provide procedural guidance to OUC staff;
• Perform other duties as assigned.

Skills
Technical Requirements:

• Working knowledge of all, but not limited to, the following:
  • Basic Accounting principles, regulations, policies and procedures that support financial services industry;
  • Payroll Accounting, Human Resources, Business Expense policies and procedures;
  • Bank and Vendor processes and reporting;
  • Leases and other agreements for billing and related taxes;
  • Software Applications (i.e. CC&B, Insight, JD Edwards EnterpriseOne (E1), Tungsten);
  • Time sheets;
  • Government forms;
  • Financial chart of accounts;
  • Standard filing procedures;
  • Related industry, organizational and departmental policies, practices, and procedures; legal guidelines, ordinances, and laws;
• Ability to run basic AP reports from E1 and Tungsten;
• Ability to analyze, research and document non-routine issues and transactions while meeting tight deadlines;
• Understand and apply governmental accounting practices in maintenance of financial records;
• Ability to make arithmetic computations using whole numbers, fractions and decimals, rates, ratios, and percentages;
• Ability to use Microsoft Office Suite (Word, Excel, Outlook, etc.) and standard office equipment (telephone, computer, copier, etc.).

Experience

• Minimum of five (5) years of work experience in accounting or related field in a mid-size company OR Associate's Degree in Accounting, Finance or related field of study from an accredited college or university
• Minimum of three (3) years of experience working in accounting or related field in a mid-size company
• Special training to be completed within six (6) months of hire:
  • EnterpriseOne General Ledger and specified modules
  • ChromeRiver Expense Reporting
  • Purchasing Card System
  • Insight/Access Reporting tools o Workflow (Tungsten)

Education

• Minimum of five (5) years of work experience in accounting or related field in a mid-size company OR
• Associate's Degree in Accounting, Finance or related field of study from an accredited college or university
• Minimum of three (3) years of experience working in accounting or related field in a mid-size company
• Special training to be completed within six (6) months of hire:
  • EnterpriseOne General Ledger and specified modules
  • ChromeRiver Expense Reporting o Purchasing Card System
  • Insight/Access Reporting tools
  • Workflow (Tungsten)