OFFICE ASSISTANT II

OFFICE ASSISTANT II

The current vacancy is in the Philanthropy and Grants Department. Once on the eligible list, you may be considered for future vacancies in this classification city-wide.

STARTING SALARY: $44,160 per year

Position will typically hire at minimum pay and follow a step progression to maximum

DISTINGUISHING FEATURES OF WORK:

This position is responsible for performing a variety of standard clerical and administrative tasks in support of an assigned department. Responsibilities may include preparing documents; performing standard office tasks; cash-handling; and providing customer service. May supervise and/or lead part-time staff. May handle confidential information.

TYPICAL CLASS ESSENTIAL DUTIES:

• Prepares and provides documents related to an assigned area, including but not limited to: preparing financial transactions, contracts, and work orders; generating reports; and/or preparing related documents.
• Performs standard office tasks, including but not limited to: answering phones; filing; reviewing information for accuracy; updating documents; handling mail; performing data entry; compiling information and agendas; and/or maintaining department materials.
• Creates schedules for an assigned area, including: reviewing and approving staff time cards; prioritizing and assigning work; maintaining calendars; creating meeting schedules; and performing related tasks.
• Reviews and/or reconciles financial and related documents to ensure accuracy and completeness.
• Reviews and verifies program related information; tracks and identifies information based on defined procedures.
• Provides customer service, including but not limited to: cash-handling; responding to various customer issues and inquiries; describing programs to customers or vendors; providing required documents to customers; and/or directing customer questions to appropriate staff.
• Demonstrates regular and predictable attendance, including attendance at required meetings.

This job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

EXPERIENCE AND TRAINING:

Associate's degree; or High School Diploma or equivalent (G.E.D.) and 2 years of related experience; or all required certification(s); or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PARTS AND WEIGHTS OF THE EXAMINATION:

Oral 100%

DURATION OF LIST:

This list will be in effect for a period of six months.

POST OFFER REQUIREMENTS: Satisfactory completion of criminal history, background check and a drug screen that tests for illegal drugs as defined by the Federal Drug Free Workplace Act but not those legalized under Michigan law.