Medical Secretary

Pay Rate: $22 per hour

Summary:

• Day Shift: M – F, Day hours with a little flexibility.

Responsibilities:

• Provide secretarial and clinical support to physicians and surgeons in a faculty practice setting.
• Schedule appointments for patients.
• Take detailed clinical phone messages for physicians or advanced allied healthcare providers.
• Acquire insurance authorizations for procedures and tests ordered by attending physicians.
• Enter orders into the electronic medical record (EMR) system or prepare prescription refill requests for physician review and approval.
• Maintain logging system as required for tracking test results.
• Assist in the maintenance of medical charts and/or electronic medical records (filing, Op Reports, test results, home care forms).
• Schedule surgeries/procedures or work with Surgical Coordinator to verify times with patients; prepare charts, pre-admissions, and consent forms as necessary.
• If qualified, perform Medical Assistant duties such as venipuncture, EKGs, and assisting patients with walking, transferring, and dressing.
• Assist physicians with various procedures, take vital signs, relay instructions to patients and families, and provide pertinent information.
• Retrieve physician correspondence from dictation service and edit where necessary.
• Prepare physicians' mail correspondence.
• Function as a medical scribe.
• Compile documents for surgical billing packages.
• Maintain, adjust, and confirm patient office schedule.
• Help direct patient flow during practice hours.
• Perform other duties as assigned.

Requirements:

• 2 years of related experience.
• Certified Medical Assistant required if performing Medical Assistant duties.
• Proficient in medical terminology and HIPAA guidelines.

Preferred Skills:

• Knowledge of electronic medical record and/or billing systems preferred, but not required.
• Adaptability: Maintains effectiveness when experiencing major changes in work responsibilities or environment.
• Applies Learning: Assimilates and applies new job-related information in a timely manner.
• Builds Customer Loyalty: Effectively meets customer needs and builds productive customer relationships.
• Builds Strategic Work Relationships: Develops and uses collaborative relationships to facilitate work goals.
• Communication: Clearly conveys information and ideas to engage the audience.
• Contributes to Team Success: Actively participates as a team member to achieve goals.
• Decision Making: Identifies issues, compares data, and uses effective approaches for choosing actions.
• Initiates Action: Takes prompt action to accomplish objectives and achieve goals.
• Manages Work (includes Time Management): Effectively manages time and resources to complete work efficiently.
• Quality Orientation: Accomplishes tasks by considering all areas involved and checking processes accurately.

Education:

• Associates Degree or High School Diploma/GED plus two years of related experience.
• Graduate of a Medical Assistant Program if performing clinical duties.