Administrative Skills, Alliance/Partner Marketing, Best Practices, Brokerage, Business Growth, Communication Skills, Computer Systems, Contract Management, Customer Support/Service, Customer/Client Research, Data Entry, Detail Oriented, Documentation, Escrow, Life Insurance, Marketing, Marketing Communications, Multiplatform/Cross-Platform, Multitasking, Operations Management, Organizational Skills, Photography, Problem Solving Skills, Procedure Development, Real Estate, Real Estate Sales, Regulatory Compliance, Service Delivery, Telephone Skills, Time Management, Typing, Vision Plan
Work Type: In-Person | Full-Time | Monday–Friday, 8-Hour Shift
Compensation: Competitive, based on experience
Benefits: Health, Dental, Vision, Life Insurance, FSA, PTO
Company Overview
World-class real estate office located in Park City, Utah. Berkshire Hathaway HomeServices is a premier real estate services brand committed to supporting agents in growing their businesses and delivering exceptional service to clients. With a reputation for integrity, innovation, and professionalism, we empower our agents to perform at the highest level.
Full-Time Listing Coordinator
We are seeking a highly organized, detail-oriented, and proactive Listing Coordinator to support a high-volume, luxury real estate brokerage. This individual will play a key role in managing listing operations from start to finish while delivering exceptional service to clients and agents.
Key Responsibilities
- Greet clients and answer incoming phone calls in a professional and welcoming manner
- Oversee all aspects of the listing process for a high-volume, luxury real estate brokerage and its clientele
- Prepare, process, and coordinate all listing documentation, including:
- Ordering photography and marketing materials
- MLS data entry and maintenance
- Ordering signage
- Creating listing presentations
- Tracking and managing active listings
- Ensure all broker file compliance requirements are met and documentation is properly maintained
- Monitor listing timelines, key dates, and deadlines to ensure seamless execution
- Maintain accurate entry of transaction and client data across multiple platforms
- Coordinate and maintain strong relationships with third-party vendors, including title and escrow companies, home warranty providers, photographers, signage companies, and the local Board of Realtors
- Communicate proactively and professionally with clients, agents, and vendors
- Follow company best practices and established procedures for listing management
- Additional duties may be assigned as needed
Qualifications & Skills
- Strong knowledge of listing and contract administration processes
- Ability to work independently while collaborating effectively with team members
- Exceptional attention to detail and strong organizational skills
- Ability to multi-task and thrive in a fast-paced real estate environment
- Effective problem-solving skills and sound judgment
- Proficient and comfortable working across multiple computer systems and platforms
- Strong typing and data entry skills
- Self-motivated, dependable, and professional
- Bachelor’s degree in business, marketing, communications, or related field preferred
- 2 years of administrative experience preferred
- Active Utah Real Estate License preferred
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Berkshire Hathaway HomeServices Utah Properties