Executive Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$127,000–$130,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Biology, Calendar Management, Change Management, Compensation and Benefits, Conferences, Continuous Improvement, Establish Priorities, Executive Assistant Skills , Expense Reports, Follow Through, Fortune 500 Customers, Legal, Logistics, Matrix Management, Regulations, Time Management, Willing to Travel
LOCATION
New York, NY
POSTED
20 days ago
Our client, a global investment organization, is seeking a polished, highly capable Executive Assistant to support senior leaders within the infrastructure investment team. This is a heavier‑lift EA role designed for someone who thrives on complexity, anticipates issues before they arise, and takes real ownership of executive time. The role is ideal for a sharp, business‑savvy EA who enjoys untangling complex calendars, managing constant change, and operating with a high degree of autonomy. Hours are 8:30am-5:30pm with a hybrid 4/1 schedule and a work‑from‑anywhere period in August.
Key Responsibilities:
- Provide high‑level executive support to multiple Infrastructure investment professionals
- Own complex, high‑volume calendar management with a forward‑looking mindset
- Proactively scan calendars weeks and months ahead to flag conflicts and protect executive time
- Block travel and key annual commitments well in advance, even before trips or conferences are confirmed
- Coordinate frequent domestic and international travel with constant rebooking across time zones
- Maintain transparency and alignment with internal and external stakeholders as schedules shift
- Manage prioritization across competing demands, presenting well‑reasoned options when conflicts arise
- Partner closely with a global EA network across Europe, the UK, and APAC
- Translate informal executive requests into structured, executable plans
- Prepare, update, and distribute presentations and meeting materials
- Process expense reports accurately and in a timely manner
Qualifications:
- 3-6+ years of Executive Assistant experience in a fast‑paced professional environment
- Strong background in calendar management and complex logistics
- Comfortable working in an international, matrixed organization
- Calm under pressure with the ability to prioritize and re‑prioritize quickly
- Polished, confident communicator with strong executive presence
- Tech‑savvy with proficiency in Google Workspace and collaboration tools
- Team‑oriented mindset with a "can‑do" attitude and strong follow‑through
- Bachelor's degree required
Compensation/Benefits:
- Up to $127K-$130K base salary + discretionary bonus
- 100% employer‑paid medical, dental, and vision coverage (majority covered for family as well)
- 401(k) with employer match
- Lunch provided in office four days per week, drinks and snacks available daily
- Generous PTO package
- Work‑from‑anywhere August
- Global offsites and firmwide trips
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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